Fleet & Safety Coordinator

Davis & Green; Richmond (VA); On-site; USD 60,000 - 85,000; Full time

Job summary

Davis & Green seeks a dependable, organized Fleet & Safety Coordinator to manage fleet safety and support our workplace safety program in Richmond, VA. The role collaborates with management, field supervisors, and employees to promote safe driving, safe jobsites, and well-maintained vehicles and equipment.

The position emphasizes coordinating driver safety training, overseeing incident reporting, and ensuring inspections and records are organized.

Qualifications

• Experience with fleet operations or safety programs.
• Ability to maintain organized records and report findings.
• Strong communication with field and office teams.
• Valid driver's license and clean driving record.
• Willingness to visit jobsites and inspect vehicles and equipment.

Responsibilities

• Oversee fleet safety and ensure adherence to company policies.
• Coordinate driver safety training and document unsafe driving behaviors.
• Assist with vehicle and trailer safety inspections and maintenance tracking.
• Support safety trainings, orientations, and toolbox talks.
• Document incidents, near-misses, and corrective actions.
• Serve as backup for fleet maintenance coordination when needed.

Skills

Fleet management

Safety compliance

Recordkeeping

Communication

Driver license

Education

High school diploma

Tools

Fleet software

MS Office

Job description

Position Summary

We are seeking a dependable, organized full-time Fleet & Safety Coordinator to oversee fleet safety and support our overall workplace safety program. This position will work closely with management, field supervisors, and employees to promote safe driving practices, safe jobsites, and properly maintained company vehicles and equipment.

Key Responsibilities

Fleet Safety

• Monitor driver safety and compliance with company fleet policies.
• Review MVR information, telematics/GPS data, and vehicle safety concerns.
• Coordinate driver safety training and follow up on unsafe driving behaviors.
• Assist with accident and vehicle incident reporting, documentation, and follow-up.
• Coordinate and document vehicle and trailer safety inspections.
• Maintain organized fleet and driver safety records.

Employee & Jobsite Safety

• Conduct new-hire safety orientations, including company safety procedures, vehicle policies, and safe equipment practices.
• Assist with ongoing employee safety training and toolbox talks.
• Conduct periodic jobsite safety observations and inspections.
• Identify and document potential safety hazards and work with supervisors to correct concerns.
• Assist with employee accident, injury, and near-miss documentation and follow-up.

Fleet Maintenance Support

• Serve as the backup for fleet maintenance coordination when the primary person is out of the office.
• Receive and track vehicle, trailer, and equipment maintenance or repair requests.
• Help coordinate preventive maintenance and repairs with employees, management, and outside vendors.
• Help ensure safety-related vehicle and equipment issues are addressed before being returned to service.
• Maintain organized maintenance and repair records.

Qualifications

• General working knowledge of vehicles, trailers, and construction/field equipment is required.
• Ability to recognize common vehicle, trailer, and equipment maintenance and safety concerns.
• Strong organizational and recordkeeping skills.
• Good communication skills and ability to work effectively with both field and office employees.
• Experience with fleet operations, construction safety, vehicle maintenance, or occupational safety preferred.
• Comfortable using computers and learning fleet-management, telematics, and safety systems.
• Valid driver's license and acceptable driving record.
• Ability to visit jobsites and inspect vehicles, trailers, and equipment as needed. Drop off and pick up of vehicles as needed.