Fleet Procurement Specialist

Hogan; St. Louis (MO); On-site; USD 55,000 - 85,000; Full time

Job summary

Hogan is seeking an experienced Procurement Specialist to manage, coordinate and align the Procurement Department with company objectives. The role focuses on purchasing, supplier coordination, and ensuring timely delivery of equipment across North America.

You will handle purchase orders, vendor inquiries, price reviews, and compliance with state/local rules. A strong eye for detail and communication skills are essential.

Qualifications

• Strong organizational skills.
• Excellent communication skills.
• Knowledge of Class 3-8 truck and trailer equipment.

Responsibilities

• Prepares purchase orders and send copies to suppliers and to departments originating requests.
• Responds to customer and vendor inquiries about order status, changes, or cancellations.
• Contacts suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Reviews requisition orders to verify accuracy, terminology, and specifications with sales team.
• Prepares, maintains, and reviews purchasing files, reports and price lists.
• Compares prices, specifications, and delivery dates to determine the best bid among potential suppliers.
• Tracks the status of requisitions, rebates, and orders.
• Calculates costs of orders, and charge or forward invoices to appropriate accounts.
• Compares suppliers' bills with bids and purchase orders to verify accuracy.
• Approves bills for payment.
• Maintains knowledge of all state/local and governmental rules affecting purchases and provide information about these rules to organization staff members and to vendors.
• Reviews customer signed specifications from sales staff and work with appropriate manufacturer to secure pricing for review.
• Issues purchase orders for requisition of equipment. Update appropriate ledger information to ensure proper tracking. Updating of sales staff and maintenance staff of arrival dates of ordered equipment on weekly basis.
• Communicates continuously with appropriate vendors and manage equipment ordered to ensure minimal production time and minimal delivery from order requisition to end user delivery.
• Works as liaison with licensing supervisor and fleet compliance supervisor to ensure that licensing credentials are arriving timely with equipment that is being delivered.
• Manages accounts receivable for ordered equipment and work closely with financing staff and LKE staff to fund equipment timely and efficiently.
• Works with insurance staff to ensure proper vehicle equipment values are reported.
• Produces and maintain VCN's with billing/asset departments to ensure proper billing start dates and domiciled locations.
• Works with appropriate vendors and NationaLease to file for appropriate rebates after vehicle has been paid for and delivered to end user.
• Submits in service dates for ordered equipment to appropriate manufacturers to ensure proper start date of warranty. Also communicate with warranty departments on any “Special Warranty” outside of current scope.

Skills

Strong organizational skills

Excellent communication skills

Knowledge of class 3-8 truck andtraiI?

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Hogan is now part of the Enterprise Mobility portfolio of brands. As part of the Enterprise Mobility portfolio of brands, Hogan is excited to provide our employees with access to enhanced benefits, resources, and career opportunities. Hogan Transportation is a 100-year-old full-service transportation and logistics company operating throughout North America. Through its transportation, logistics, truck leasing and fleet maintenance operations, Hogan provides customized solutions backed by a tradition of unparalleled service, first-class equipment, and advanced technology. From the relationship-driven service we deliver every day to the communities we support through our giving efforts, team members like you are what make our business thrive.

Job Summary

Manage, coordinate and strategically align the Procurement Department with the company objective.

Essential Duties and Responsibilities

• Prepares purchase orders and send copies to suppliers and to departments originating requests.
• Responds to customer and vendor inquiries about order status, changes, or cancellations.
• Contacts suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Reviews requisition orders to verify accuracy, terminology, and specifications with sales team.
• Prepares, maintains, and reviews purchasing files, reports and price lists.
• Compares prices, specifications, and delivery dates to determine the best bid among potential suppliers.
• Tracks the status of requisitions, rebates, and orders.
• Calculates costs of orders, and charge or forward invoices to appropriate accounts.
• Compares suppliers' bills with bids and purchase orders to verify accuracy.
• Approves bills for payment.
• Maintains knowledge of all state/local and governmental rules affecting purchases and provide information about these rules to organization staff members and to vendors.
• Reviews customer signed specifications from sales staff and work with appropriate manufacturer to secure pricing for review.
• Issues purchase orders for requisition of equipment. Update appropriate ledger information to ensure proper tracking. Updating of sales staff and maintenance staff of arrival dates of ordered equipment on weekly basis.
• Communicates continuously with appropriate vendors and manage equipment ordered to ensure minimal production time and minimal delivery from order requisition to end user delivery.
• Works as liaison with licensing supervisor and fleet compliance supervisor to ensure that licensing credentials are arriving timely with equipment that is being delivered.
• Manages accounts receivable for ordered equipment and work closely with financing staff and LKE staff to fund equipment timely and efficiently.
• Works with insurance staff to ensure proper vehicle equipment values are reported.
• Produces and maintain VCN's with billing/asset departments to ensure proper billing start dates and domiciled locations.
• Works with appropriate vendors and NationaLease to file for appropriate rebates after vehicle has been paid for and delivered to end user.
• Submits in service dates for ordered equipment to appropriate manufacturers to ensure proper start date of warranty. Also communicate with warranty departments on any “Special Warranty” outside of current scope.

Requirements

• High school diploma or GED required, Bachelor’s degree preferred.
• Knowledge of class 3-8 truck and trailer equipment required.
• Proficient in Microsoft products including Word and Excel.
• Strong organizational skills with great attention to detail.
• Excellent communication skills, both verbal and written.