Fleet Procurement Specialist

Hogan Transportation Companies; St. Louis (MO); On-site; USD 42,000 - 66,000; Full time

Job summary

Hogan Transportation Companies in Missouri seeks a Procurement Coordinator to manage purchasing activities, coordinate supplier relations, and align procurement with company objectives.

You will prepare purchase orders, track orders, respond to inquiries, verify specs, and ensure timely delivery while maintaining compliance.

Ideal candidates have a high school diploma or GED, knowledge of trucking equipment, strong Excel skills, and excellent communication.

Qualifications

• Prepares purchase orders and tracks status.
• Verifies specifications with sales and suppliers.
• Maintains purchasing records and price lists.
• Reviews orders for accuracy and delivery dates.

Responsibilities

• Prepares purchase orders and sends copies to suppliers and departments.
• Responds to inquiries about order status, changes, or cancellations.
• Contacts suppliers to schedule or expedite deliveries and resolve shortages.
• Reviews requisition orders to verify accuracy and specifications.
• Maintains purchasing files, reports and price lists.
• Compares prices and delivery dates to determine best bid.
• Tracks status of requisitions and orders.
• Approves bills for payment.
• Ensures compliance with state/local rules and vendor agreements.

Skills

PO creation

Vendor coordination

Microsoft Excel

Communication

Attention to detail

Education

High school diploma

Bachelor's degree preferred

Tools

Excel

Word

ERP systems

Job description

Manage, coordinate and strategically align the Procurement Department with the company objective.

Essential Duties and Responsibilities

• Prepares purchase orders and send copies to suppliers and to departments originating requests.
• Responds to customer and vendor inquiries about order status, changes, or cancellations.
• Contacts suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Reviews requisition orders to verify accuracy, terminology, and specifications with sales team.
• Prepares, maintains, and reviews purchasing files, reports and price lists.
• Compares prices, specifications, and delivery dates to determine the best bid among potential suppliers.
• Tracks the status of requisitions, rebates, and orders.
• Calculates costs of orders, and charge or forward invoices to appropriate accounts.
• Compares suppliers' bills with bids and purchase orders to verify accuracy.
• Approves bills for payment.
• Maintains knowledge of all state/local and governmental rules affecting purchases and provide information about these rules to organization staff members and to vendors.
• Reviews customer signed specifications from sales staff and work with appropriate manufacturer to secure pricing for review.
• Issues purchase orders for requisition of equipment. Update appropriate ledger information to ensure proper tracking. Updating of sales staff and maintenance staff of arrival dates of ordered equipment on weekly basis.
• Communicates continuously with appropriate vendors and manage equipment ordered to ensure minimal production time and minimal delivery from order requisition to end user delivery.
• Works as liaison with licensing supervisor and fleet compliance supervisor to ensure that licensing credentials are arriving timely with equipment that is being delivered.
• Manages accounts receivable for ordered equipment and work closely with financing staff and LKE staff to fund equipment timely and efficiently.
• Works with insurance staff to ensure proper vehicle equipment values are reported.
• Produces and maintain VCN's with billing/asset departments to ensure proper billing start dates and domiciled locations.
• Works with appropriate vendors and NationaLease to file for appropriate rebates after vehicle has been paid for and delivered to end user.
• Submits in service dates for ordered equipment to appropriate manufacturers to ensure proper start date of warranty. Also communicate with warranty departments on any “Special Warranty” outside of current scope.

Requirements

• High school diploma or GED required, Bachelor’s degree preferred.
• Knowledge of class 3-8 truck and trailer equipment required.
• Proficient in Microsoft products including Word and Excel.
• Strong organizational skills with great attention to detail.
• Excellent communication skills, both verbal and written.