FLEET PROCESS COORDINATOR

Citrus County Sheriff's Office (FL); Holly Ford (FL); Presencial; USD 55 000 - 75 000; Tempo integral

Resumo da oferta

The Citrus County Sheriff's Office is seeking a Fleet Process Coordinator to streamline operations in the Fleet Services Division. You will oversee procurement, maintenance, inventory, and deployment processes to keep the fleet ready and compliant with agency standards.

Key duties include budgeting support, maintaining vehicle records, and coordinating with deputies and vendors to schedule services and track work orders in a maintenance asset system.

Qualificações

• High school diploma or GED and three years’ experience in fleet coordination, automotive service, or logistics.
• Associate’s degree in business, logistics, or automotive technology preferred.

Responsabilidades

• Oversee procurement within fleet maintenance and ensure budget alignment.
• Forecast vehicle and equipment needs to support annual planning.
• Maintain vehicle databases with mileage, fuel, service history and cost data.
• Monitor vehicle status, timelines, and readiness for deployment.
• Coordinate preventative maintenance, inspections, and repairs.
• Serve as liaison between Fleet Services, deputies, and vendors.

Conhecimentos

Accurate data entry

Budget management

Microsoft Office

Organization

Communication

Time management

Multi-tasking

Attention to detail

Fleet coordination

Formação académica

High school diploma or GED

Associate’s degree in business/logistics/auto tech preferred

Ferramentas

Maintenance asset tracking system

Microsoft Excel

Descrição da oferta de emprego

The Fleet Process Coordinator is responsible for overseeing and streamlining the operational workflows within the Fleet Services Division of the Citrus County Sheriff’s Office. This role ensures that vehicle maintenance, procurement, inventory, and deployment processes are executed efficiently and in compliance with agency standards. The coordinator serves as a liaison between Fleet Services, law enforcement personnel, vendors, and administrative staff to maintain fleet readiness and accountability.

• Manages the procurement process within fleet maintenance.
• Assists with budget preparation for upcoming year by forecasting vehicle and equipment needs to meet the agency’s needs.
• Maintains a database of agency vehicles and other logistical information including mileage, fuel usage, service history, and cost analysis.
• Monitors vehicle status, service timelines, and readiness for deployment.
• Prioritizes workload requirements to ensure repairs and vehicle upfitting is completed on schedule.
• Coordinates semi-annual radar and speedometer calibrations with the vendor and notifies all agency employees of the scheduled date.
• Prepares documentation to decommission vehicles at end-of-life service, including obtaining titles from Finance, taking photographs of each vehicle, and completing fixed asset disposal forms.
• Oversees work assignments for the volunteer members who assist at Fleet.
• Coordinates scheduling of preventative maintenance, inspections, and repair work for agency vehicles. Serves in a service advisor role for the maintenance department. Must have the ability to multi-task due to a high volume environment.
• Serves as point of contact for deputies and staff regarding vehicle assignments and service needs.
• Serves in a service advisor role for the maintenance department. This includes scheduling services, opening and closing work orders, billing parts/tracking purchase orders in a maintenance asset tracking system.
• Tracks vehicle damage reports, ensuring that insurance claims are filed and repairs are scheduled as needed. Transports vehicles to outside agency vendors for repairs.
• Coordinates with external vendors to order equipment for new vehicles and for specialized repairs or installations.
• Ability to quickly adapt to changing environment.
• Creativity to help solve issues that require innovative, unconventional, divergent or lateral ideas.
• All CCSO employees are considered ‘essential emergency workers’ and are subject to working in any capacity/hours deemed necessary by the Agency during activations, including but not limited to, in-County and out-of-County deployments.

SKILLS AND ABILITIES:

• Accurate entry and retrieval of information from various computer systems and programs.
• Ability to review documents for accuracy and completeness, and compile data and information for reports.
• Ability to maintain accurate records, logs, and other time-sensitive documentation.
• Communicate effectively both verbally and in writing.
• Knowledge of grammar, punctuation, and spelling.
• Budget management skills.
• Ability to prioritize and proofread own work.
• Knowledge of general office equipment including computers, printers, and scanners.
• Strong skills in Microsoft Office programs including Word, Excel, PowerPoint, Outlook, and other software programs.
• Strong organizational skills to manage complex scheduling and account management tasks.
• Attention to detail.
• Ability to quickly remember and process large amounts of information.
• Effective time management and multitasking abilities to handle diverse responsibilities.

• High school diploma or GED and three years’ experience in fleet coordination, automotive service, or logistics required.
• Associate’s degree in business, logistics, or automotive technology preferred;
• Proficient in Microsoft Office programs, including Excel, PowerPoint, and other software used in modern accounting practices.

• Work is primarily completed in an automotive shop with the potential to occasionally work outdoors to complete special projects.
• Stand or sit at a workstation for prolonged periods, walk long distances, and climb stairs.
• May travel to various work sites using a CCSO issued vehicle.
• Ability to lift and carry up to 50lbs.
• Standing, bending, and reaching for extended periods.
• Repetitive hand and arm movements.

REQUIREMENTS:

• Must have the legal right to work in the United States.
• Valid Florida driver’s license required.
• If a current CCSO employee, then no disciplinary actions within the last 12 months and completion of current position time commitment requirement.

GENERAL PERFORMANCE EXPECTATIONS:

• Demonstrates polite, helpful, and courteous behavior, respecting cultural differences, when interacting with the public and colleagues.
• Responds to supervision, guidance, and direction in a positive, receptive manner.
• Must be appropriately dressed and groomed.
• Reports to work promptly and properly prepared, notifying supervisor of intended absences.
• Acts in a professional manner, following established protocols and procedures.

An oral board with job-related questions and/or scenarios will be administered on a date specifically set with all potential candidates notified at least three days in advance of the specified date. The oral board passing score will be 80% or higher. The candidate with the highest score may be offered the position. The Sheriff reserves the right to make selections from internal or external sources.

Contact: Human Resources at [phone] or [e-mail] for more information.

Citrus County Sheriff’s Office is an Equal Opportunity Employer M/F/D/V. All hires, transfers, and promotions are made without regard to race, color, national origin, sex, age, disability, marital statis, religion, genetic information, or any other legally protected status. Drug-Free Workplace