Fleet Administrative Specialist

Sumter County Sheriff's Office; Bushnell (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Sumter County Sheriff's Office is seeking a Fleet Specialist to assist fleet technicians with operations, planning, coordination, and delivery of fleet services. The role ensures safe, reliable, and economical transportation while maintaining vehicle value and equipment investment.

The position coordinates maintenance with staff and outside repair facilities, assists in fleet budgeting, and processes purchase requisitions, orders, and invoices for payment.

Qualifications

• High School Diploma or GED; clerical experience preferred.
• Knowledge of the automotive industry and auto mechanics.
• Valid FL Driver’s License.
• Ability to type and to prioritize work.

Responsibilities

• Maintain control of and follow up on incoming correspondence, reports, and other documents.
• Prepare vehicles for auction.
• Log new vehicles and update automated inventory program entries as required.
• Schedule vehicle maintenance appointments.
• Identify repairs requiring an outside contractor after consulting with the lead technician.
• Coordinate vehicle inspections (vehicles turned in, reassigned and spares).
• Organize maintenance/repair of Office vehicles.
• Transport or schedule vehicles.
• Receive, route, and disperse telephone calls/messages.
• Generate, update, and submit statistical reports.
• File and retrieve documentation/reports and files.
• Maintain and update maintenance and other pertinent files.
• Demonstrate interpersonal skills.
• Demonstrate verbal and written communication skills.
• Demonstrate computer/software/office equipment skills/knowledge. Proficiency in Word, Excel, and other computer programs utilized by the Office.
• Possess information systems entry/retrieval skills.
• Possess time management skills.
• Review all inventory and make recommendations on replacements as needed.
• Assign and schedule maintenance and repair work on all Office radios and radio equipment.
• Perform any additional duties that may be required by the Sheriff or through necessity of situations.
• Renew vehicle registration as necessary.

Skills

Typing

Time management

Interpersonal skills

Prioritization

Positive working relationships

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Inventory software

Job description

CLASSIFICATION: CIVILIAN

BUREAU: ADMINISTRATION

SUPERVISES: NONE

SUPERVISED BY: ADMINISTRATIVE LIEUTENANT

BRIEF DESCRIPTION: The Fleet Specialist is a civilian position responsible for assisting the Fleet Technicians with the Office’s fleet operations. This position aids in planning, coordinating, and delivering fleet services, providing safe, reliable and economically sound transportation and related support services, while striving to maintain vehicle value and equipment investment. This position coordinates agency vehicle maintenance with personnel and outside vehicle repair facilities,assists with the development of the fleet budget, creates purchase requisitions, purchase orders, and processes invoices for payment.

DUTIES:

A. Maintain control of and follow up on incoming correspondence, reports, and other documents.

B. Prepare vehicles for auction.

C. Log new vehicles and update automated inventory program entries as required.

D. Schedule vehicle maintenance appointments.

E. Identify repairs requiring an outside contractor after consulting with the lead technician.

F. Coordinate vehicle inspections (vehicles turned in, reassigned and spares).

G. Organize maintenance/repair of Office vehicles.

H. Transport or schedule vehicles.

I. Receive, route, and disperse telephone calls/messages.

J. Generate, update, and submit statistical reports.

K. File and retrieve documentation/reports and files.

L. Maintain and update maintenance and other pertinent files.

M. Demonstrate interpersonal skills.

N. Demonstrate verbal and written communication skills.

O. Demonstrate computer/software/office equipment skills/knowledge. Proficiency in Word, Excel, and other computer programs utilized by the Office.

P. Possess information systems entry/retrieval skills.

Q. Possess time management skills.

R. Review all inventory and make recommendations on replacements as needed.

S. Assign and schedule maintenance and repair work on all Office radios and radio equipment.

T. Perform any additional duties that may be required by the Sheriff or through necessity of situations.

U. Renew vehicle registration as necessary.

JOB PREREQUISITES:

• High School Diploma or GED. Clerical experience/inventory control is preferred.
• Knowledge of the automotive industry and auto mechanics.
• Valid FL Driver’s License
• Ability to type and to prioritize work.

JOB REQUIREMENTS:

• Demonstrate a positive working relationship with personnel in the Agency;
• Report directly to supervisor;
• Adhere to laws/agency policy/rules/ regulations/SOP/ procedures;
• Maintain confidentiality/security of files and information obtained in the course of employment;
• Assist citizens, visitors, employees, and other public and private entities in an effort to meet their needs and build positive community relationships/resolve complaints/address conflicts;
• Maintain continuity and operational efficiency by accurate and timely dissemination of information to staff and co-workers;
• Adhere to leave, overtime, and attendance policies/procedures (i.e., arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.
• Operate Office vehicles

WORKING CONDITIONS:

• Work is primarily in an office environment under a normal amount of stress;
• Normal business hours apply; however, hours are subject to vary, and overtime may be necessary including nights, holidays, and weekends;
• Contact with the public and Office personnel;
• Sit for long periods;
• See at normal range or with accommodations;
• Hear at normal level or with accommodations;
• Ambulate independently;
• Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs.;
• Occasionally reaches above head/kneel/walk/climb/lift/stoop/stand.