Fleet Parts Specialist II

Colorado 911 Resource Center, Inc.; Englewood (CO); On-site; USD 34,440 - 50,971; Full time

Benefits offered by this job

Medical, Dental, and Vision plans

Retirement plans

Paid time off

12 paid holidays

Job summary

Colorado 911 Resource Center, Inc. is seeking a Fleet Parts Specialist to manage inventory, procurement, and distribution for the city’s Fleet Maintenance operations.

The role ensures Fleet Technicians have the parts and materials needed to complete repairs efficiently and oversees the city’s fuel system to ensure regulatory compliance and accurate fuel usage records. Reporting to the Fleet Manager, this position collaborates with the Fleet Coordinator on purchasing, vendor relationships, and

Qualifications

• High School Education or GED required.
• Over 5 years of formal increasingly responsible administrative experience.
• Supervisory experience of administrative support positions is preferred.

Responsibilities

• Procurement of all parts, fluids, fuel, and tools required to repair and maintain the fleet vehicles.
• Maintain the fuel site and ensure regulatory compliance through daily/weekly/monthly/annual inspections.
• Maintain accurate records of parts warranty for credits on defective parts.
• Maintain inventory for parts room, fuel tanks, and oil room.
• Provide parts and supplies for other city departments as needed.
• Create and maintain relationships with outside vendors to ensure fair pricing.
• Monitor work orders to ensure parts are accounted for and linked to labor lines.
• Maintain MSDS and safety placards for hazardous agents stored in fleet shops.
• Supervise/Dispatch shuttle driver/courier.

Skills

Writing & editing

Organizing tasks

Filing systems

Office equipment operation

Education

High School or GED

AT least 5 years admin experience

Supervisory experience in admin role (preferred)

Tools

FASTER software

Job description

The Fleet Parts Specialist is responsible for managing the inventory, procurement, and distribution of parts and supplies for the city’s Fleet Maintenance operations. Reporting to the fleet manager this role ensures that Fleet Technicians have the necessary parts and materials to complete repairs efficiently. Additionally, the Fleet Parts Specialist oversees the city’s fuel system, ensuring compliance with regulations, monitoring fuel usage, and maintaining accurate records. This position works closely with the Fleet Coordinator to manage purchasing, vendor relationships, and inventory control.

Reporting Relationships

Reports to: Fleet Manager

Direct Reports: None

Essential Duties & Responsibilities

• Procurement of all parts, fluids, fuel, and tools required to repair and maintain the fleet vehicles.
• Maintain the fuel site and ensure regulatory compliance by performing required daily, weekly, monthly, and annual inspections.
• Maintain accurate records of parts warranty to ensure the shop receives the correct credit in the event of a defective part.
• Maintain accurate inventory for the shop’s parts room, fuel tanks, and oil room.
• Provide parts and supplies on an as needed basis for other departments in the city.
• Create and maintain relationships with outside vendors to ensure fair pricing.
• Monitor technician work orders to ensure all parts are accounted for and the parts are properly assigned to a labor line on the work order.
• Maintain MSDS and safety placards for all hazardous agents stored in the fleet shops.
• Supervise/Dispatch the shuttle driver/courier.

Other Duties & Responsibilities

• May perform first‑level supervision of other department administrative staff, including work assignment and review, training, professional development and growth, scheduling, and performance and compensation evaluation. Verify and approve time sheets; make recommendations regarding selection, hiring, training, evaluation and disciplining of assigned employees.
• Handles confidential and sensitive information with a high level of discretion and confidentiality.
• May provide basic training and information for department staff on use of office technology and relevant software.
• Performs other duties as assigned and required.

Education

• High School Education or GED required

Related Work Experience

• Over 5 years of formal increasingly responsible administrative experience
• Supervisory experience of administrative support positions is preferred

Licenses, Registrations, or Certifications

• UTSA Class A/B certification
• ASEP2
• Required Driver’s License: Valid Colorado driver’s license and a clear or acceptable MVR.

Knowledge

• Knowledge of the policies, procedures and goals of the City of Englewood and the department preferred.
• Knowledge of general office practices and procedures.
• Knowledge of math, spelling, grammar, punctuation and vocabulary.
• Knowledge of city purchasing and procurement process and procedures.
• Knowledge of basic accounting principles.
• Knowledge of proper legal or administrative procedures for preparing documents specific to area of assignment.
• Working knowledge of FASTER software preferred.

Skills

• Skill in writing, editing, and revising materials.
• Skill in organizing and managing multiple and competing tasks.
• Skill in developing, organizing and maintaining complex filing systems.
• Skill in the operation of standard office machines such as multi‑line telephone, copiers, calculators, and audio/visual equipment.

Abilities

• Ability to organize and prioritize work.
• Ability to exercise independent judgment when prioritizing tasks.
• Ability to identify problems or issues, analyze data, and make sound recommendations based upon findings.
• Ability to read, interpret and explain policies or procedures.
• Ability to supervise and train subordinate staff.
• Ability to use standard computer equipment and software including word processing, data base management, spreadsheet applications and electronic mail.
• Ability to listen well and communicate effectively orally and in writing with various audiences.
• Ability to utilize independent judgment, discretion, and maintain confidentiality.
• Ability to establish and maintain effective working relationships with employees, other agencies, vendors, and the general public.
• Ability to perform work in an accurate and efficient manner without supervision.
• Ability to work with and on behalf of a department director and various boards and committees.

Physical Exertion

• Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects.
• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects.
• Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently to move objects.
• Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently to move objects.
• Exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently to move objects.

Working Conditions

• Encounter with hazardous conditions (including electrical currents, heavy equipment, fumes, bodily fluids, extreme temperatures, threatening behaviors, inadequate lighting, restricted movement, or intense noise) is limited (less than 1% of time).
• Seldom (10%-25% of time).
• Frequent (greater than 50% of time).
• Infrequent (1-10% of time).
• Moderate (26%-50% of time).

Hourly Pay Range

$25.21 - $37.82/Hourly Pay Rate

Benefits

The City of Englewood offers a comprehensive benefits package including but not limited to:

• Medical, Dental, and Vision Plans
• Retirement Plans
• Paid Time Off
• 12 Paid Holidays

More information about our benefits can be found here.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.