Fleet Operations Support Specialist

Haynes Family Of Programs; La Verne (CA); On-site; USD 25,000 - 31,000; Full time

Job summary

Haynes Family Of Programs seeks an Operations Support Assistant at Corporate HQ La Verne, CA to provide administrative and fleet operations support. You will maintain fleet records, schedule maintenance, coordinate with vendors, and produce routine reports for the Operations Department.

The ideal candidate has a high school diploma, valid CA driver's license, 1–2 years of admin/ops experience, and strong organizational and communication skills.

Qualifications

• High school diploma or equivalent required.
• Valid California driver's license and clean driving record.
• 1–2 years of admin/operations/support experience preferred.
• Strong organizational and recordkeeping skills.
• Proficiency with Outlook, Word, and Excel.

Responsibilities

• Maintain accurate records for organization-owned vehicles (maintenance, repairs, mileage, registration, insurance, inspections).
• Track preventive maintenance schedules and notify staff when due.
• Schedule maintenance with approved vendors.
• Coordinate vehicle delivery/pickup for service.
• Obtain estimates, approvals, and invoices for maintenance/repairs.
• Track vehicles out of service and report status to staff.
• Maintain updated inventory of organization vehicles.
• Monitor registration, insurance, and renewal dates.
• Assist with documentation of accidents, damage, repairs, and claims.
• Prepare routine fleet reports on maintenance, expenses, and status.
• Provide general operations admin support (data entry, filing, scheduling, purchasing).
• Communicate with staff, departments, and vendors on operational needs.

Skills

Strong organizational skills

Excellent written and verbal comms

Attention to detail

Multi-tasking & scheduling

Recordkeeping

Education

High school diploma or its equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Haynes Family Of Programs seeks an Operations Support Assistant at Corporate HQ La Verne, CA to provide administrative and fleet operations support. You will maintain fleet records, schedule maintenance, coordinate with vendors, and produce routine reports for the Operations Department.

The ideal candidate has a high school diploma, valid CA driver's license, 1–2 years of admin/ops experience, and strong organizational and communication skills.