Fleet Operations & Records Specialist

RXinsider LTD.; Houston, Northern (TX, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid training

Benefits package

Job summary

Sharps Medical Waste Services seeks a Fleet Support Coordinator to provide administrative and operational help for our fleet program across owned, leased, and rental vehicles. You will maintain fleet records, manage fuel-card processes, and coordinate with Operations, Finance, and vendors to ensure accurate documentation and timely issue resolution.

Ideal candidates are highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced setting.

Qualifications

• High school diploma or equivalent is required; further studies in logistics or business administration are a plus.
• 1–3 years of experience supporting fleet, transportation, logistics, operations, or administrative functions preferred.
• Experience with fuel card administration, driver PIN management, and fleet documentation is a plus.

Responsibilities

• Coordinate fuel card requests, replacements, deactivations, unlocks, and driver PIN management.
• Serve as primary administrative contact for fuel card issues with vendors and internal teams.
• Maintain fleet records in Samsara and other systems (VINs, plates, registration, lease ownership).
• Coordinate title transfers, registrations, and vehicle documentation updates.
• Assist with processing for vehicle sales, transfers, rentals, and lease updates.
• Track lease expirations and communicate renewal needs to leadership.
• Review fleet invoices for accuracy and assist with questions and vendor follow-up.
• Maintain organized electronic fleet files and vendor records.
• Prepare spreadsheets and fleet reports for Operations and leadership.
• Collaborate across departments to ensure responsive fleet support.

Skills

Strong organizational skills

Attention to detail

Multitasking

Written and verbal communication

Problem-solving

Confidentiality

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Samsara

Mansfield

Ryder

Enterprise

Idealease

Job description

Sharps Medical Waste Services seeks a Fleet Support Coordinator to provide administrative and operational help for our fleet program across owned, leased, and rental vehicles. You will maintain fleet records, manage fuel-card processes, and coordinate with Operations, Finance, and vendors to ensure accurate documentation and timely issue resolution.

Ideal candidates are highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced setting.