Fleet Support Coordinator

RXinsider LTD.; Houston, Northern (TX, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Paid training

Benefits package

Job summary

Sharps Medical Waste Services seeks a Fleet Support Coordinator to provide administrative and operational help for our fleet program across owned, leased, and rental vehicles. You will maintain fleet records, manage fuel-card processes, and coordinate with Operations, Finance, and vendors to ensure accurate documentation and timely issue resolution.

Ideal candidates are highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced setting.

Qualifications

• High school diploma or equivalent is required; further studies in logistics or business administration are a plus.
• 1–3 years of experience supporting fleet, transportation, logistics, operations, or administrative functions preferred.
• Experience with fuel card administration, driver PIN management, and fleet documentation is a plus.

Responsibilities

• Coordinate fuel card requests, replacements, deactivations, unlocks, and driver PIN management.
• Serve as primary administrative contact for fuel card issues with vendors and internal teams.
• Maintain fleet records in Samsara and other systems (VINs, plates, registration, lease ownership).
• Coordinate title transfers, registrations, and vehicle documentation updates.
• Assist with processing for vehicle sales, transfers, rentals, and lease updates.
• Track lease expirations and communicate renewal needs to leadership.
• Review fleet invoices for accuracy and assist with questions and vendor follow-up.
• Maintain organized electronic fleet files and vendor records.
• Prepare spreadsheets and fleet reports for Operations and leadership.
• Collaborate across departments to ensure responsive fleet support.

Skills

Strong organizational skills

Attention to detail

Multitasking

Written and verbal communication

Problem-solving

Confidentiality

Education

High school diploma

Associate or Bachelor’s degree preferred

Tools

Samsara

Mansfield

Ryder

Enterprise

Idealease

Job description

Description

Come join the largest independent Medical Waste Service Provider in the country for an exciting position! We provide excellent customer service to local hospitals and healthcare professionals and represent one of the most prominent companies in the Medical Waste Industry. Join an economically stable industry that offers long-term career development across 35+ locations.

As a Fleet Support Coordinator, you will provide administrative and operational support for the company’s fleet program across owned, leased, and rental vehicles. This role plays a key part in maintaining accurate fleet records, supporting fuel card administration, coordinating vendor activity, tracking invoices and lease information, and ensuring fleet documentation remains organized, current, and compliant. Working closely with Operations, Finance, Accounts Payable, leasing vendors, fuel providers, and internal stakeholders, you will help maintain an efficient and responsive fleet support function. This role is ideal for someone who is highly organized, detail-oriented, responsive, and thrives in a fast-paced operational environment with multiple priorities. Paid training, strong benefits, and long-term career growth opportunities make this an exciting opportunity to grow within a mission-driven organization.

Key Responsibilities

• Coordinate fuel card requests, replacements, deactivations, unlocks, and driver PIN management.


• Serve as the primary administrative contact for fuel card-related issues with Mansfield and internal Operations teams.


• Maintain accurate fleet records within Samsara and other operational systems, including VINs, license plates, unit numbers, registration data, and ownership or lease information.


• Coordinate title transfers, registration renewals, replating activities, and vehicle documentation updates.


• Support administrative processing for vehicle sales, transfers, rentals, and lease-related updates.


• Track lease expirations and communicate replacement or renewal needs to leadership and Operations teams.


• Review fleet-related invoices for accuracy and assist with coding questions, disputes, credits, and vendor follow-up.


• Maintain organized electronic fleet files, lease documents, invoices, vendor records, and operational correspondence.


• Prepare spreadsheets, fleet reports, tracking logs, and administrative summaries to support Operations and leadership teams.


• Collaborate cross-functionally with Operations, Finance, Accounts Payable, vendors, and internal stakeholders to ensure responsive fleet support and timely issue resolution.


• Other additional duties as required.

Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Logistics, Supply Chain, Business Administration, or related field preferred.


• 1–3 years of experience supporting fleet, transportation, logistics, operations, or administrative functions preferred.


• Experience with fuel card administration, driver PIN management, fleet records, or vehicle documentation preferred.


• Familiarity with Samsara, Mansfield, Ryder, Enterprise, Idealease, or similar fleet systems and vendors is a plus.


• Strong organizational, administrative, and follow-up skills with high attention to detail.


• Ability to manage multiple priorities and maintain accurate records in a fast-paced environment.


• Intermediate Microsoft Excel skills preferred, including spreadsheets, filters, and data tracking.


• Professional written and verbal communication skills with the ability to work cross-functionally across departments.


• Strong problem-solving skills with the ability to resolve issues efficiently and professionally.


• Ability to maintain confidentiality and accuracy when handling company records and vendor information.

Why Join Sharps

Sharps Medical Waste Services offers a mission-driven, collaborative environment where employees contribute directly to meaningful operational impact. In this role, you will play a central part in maintaining financial integrity, supporting audits, and enabling data-driven decisions that help Sharps grow and scale responsibly. You will gain exposure to cross-functional operations and the opportunity to help implement innovative finance processes.

EEO Statement

Sharps Medical Waste Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.