Fleet Operations Coordinator

City of Punta Gorda; Punta Gorda (FL); On-site; USD 28,000 - 38,000; Full time

Job summary

The City of Punta Gorda is seeking a skilled clerical professional to provide administrative support to the Fleet Department and Director. You will handle word processing, correspondence, and communications related to fleet operations, while coordinating maintenance scheduling with the Fleet Mechanic and supervisors.

You will maintain maintenance records, process vendor invoices, assist with billing and cost allocations, and manage parts procurement and inventory.

Qualifications

• Graduation from high school or GED.
• Three (3) years clerical experience in a reasonably fast-paced office environment.
• Experience in a fleet environment preferred but not required.
• Any combination of education and experience which provides the requisite mental and communication skills.

Responsibilities

• Provide administrative support to staff and Director of the department.
• Coordinate scheduling of preventative maintenance and repairs for fleet vehicles and equipment.
• Maintain and track maintenance schedules, work orders, and service records in the fleet management system.
• Process vendor invoices related to parts, equipment, fuel, and contracted services.
• Assist divisions with billing and cost allocations for fleet services.
• Order parts, supplies, and materials; coordinate with vendors for pricing and delivery.
• Manage inventory and conduct periodic counts.
• Screen and refer calls related to fleet operations and vendor inquiries.
• Maintain fleet files and regulatory documentation; track expirations and renewals.
• Assist with preparation of reports on fleet utilization, maintenance costs, and budget tracking.
• Provide administrative support to the Fleet Mechanic (copying, scanning, filing).
• Assist with procurement documentation, bid files, and contract tracking.
• Support compliance documentation related to vehicle inspections and safety programs.

Skills

Word processing

Correspondence drafting

Scheduling

Office equipment

Customer relations

Proof-reading

Verbal and written communication

Prioritization

Education

High school diploma or GED

3 years clerical experience

Fleet environment experience preferred

Any combination of education and experience

Tools

Fleet management system

Invoices processing software

Job description

The City of Punta Gorda is seeking a skilled clerical professional to provide administrative support to the Fleet Department and Director. You will handle word processing, correspondence, and communications related to fleet operations, while coordinating maintenance scheduling with the Fleet Mechanic and supervisors.

You will maintain maintenance records, process vendor invoices, assist with billing and cost allocations, and manage parts procurement and inventory.