Fleet Operations Coordinator

ADP, Inc.; Phoenix (IL); On-site; USD 34,000 - 41,000; Full time

Job summary

Sterling is seeking a Fleet Operations Coordinator in Phoenix, IL to oversee vehicle maintenance, safety compliance, and repair coordination across vendors. The role focuses on keeping the fleet safe, reliable, and compliant with standards, while managing maintenance schedules and parts inventory.

Responsibilities include tracking service history, coordinating with drivers and logistics, and producing maintenance reports.

Qualifications

• High school diploma or equivalent required.
• At least 3–5 years of experience in fleet maintenance or related field.
• Experience using fleet management software (Fleetio, Samsara, B2W a plus).
• Strong analytical skills with ability to deliver high quantity work accurately and timely.

Responsibilities

• Oversee maintenance and repair of fleet vehicles to ensure safety and reliability.
• Coordinate maintenance schedules and communicates with service vendors.
• Track fleet status, service history, fuel usage, and repair needs.
• Prepare and maintain comprehensive maintenance reports.
• Communicate with drivers and internal departments regarding schedules and issues.

Skills

Fleet maintenance

Analytical skills

Communication

Cross-functional collaboration

Safety compliance

Education

High school diploma

Automotive technology or logistics degree (a plus)

Tools

Fleetio

Samsara

B2W

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Fleet Operations Coordinator

Jol-ECS Srv Ctr Fleet-logistic/bill Full Time Admin Support Phoenix, IL, US

Salary Range: $25.00 To $30.00 Hourly

Fleet Operations Coordinator

Expected Work Hours:

Monday - Friday 7-4pm.

Position Summary:

The Fleet Operations Coordinator is responsible for overseeing the maintenance and repair of a company’s fleet of vehicles. This role ensures that vehicles are safe, reliable, and meet all regulatory and safety standards. The Fleet Maintenance Coordinator coordinates maintenance schedules, communicates with service vendors, maintains an up-to-date parts inventory, stock levels and ensures timely completion of all maintenance tasks.

Essential Functions:

• Consistently demonstrate commitment and support for the Sterling vision, mission, policies and procedures.
• Works with Rental and Logistics manager and daily basis to suit the rental division.
• Performs work in compliance with work instructions and policies as outlined by management.
• Foster a culture of innovation, teamwork, customer-centricity, and compliance.
• Cultivate strong partnerships with cross-functional teams to support departmental needs and overall business goals.
• Cross train within the team, and across other departments, to provide backup support throughout the department.
• Ensure all fleet vehicles comply with safety regulations and industry standards
• Track fleet vehicle status, including mileage, service history, fuel usage, and repair needs.
• Utilize Fleetio, NAV, CFM to log repairs, inspections, and maintenance activities.
• Ensure that vendors deliver high-quality service within agreed-upon timeframes.
• Prepare and maintain comprehensive maintenance reports.
• Analyze fleet maintenance data within Fleetio to identify trends, optimize processes, and improve fleet performance.
• Communicate effectively with drivers, fleet operators, and internal departments regarding maintenance schedules and vehicle issues.
• Accurately tracks parts to assure they get attached to the correct units.

Minimum Qualifications:

• High school diploma or equivalent required. A degree in automotive technology, logistics, or a related field is a plus.
• At least 3-5 years of experience in fleet maintenance, vehicle repair, or a related field.
• Experience using fleet management software. (Fleetio, Samsara, and B2W a plus.)
• Preferred use of all Microsoft programs.
• Strong analytical skills with ability to deliver high quantity work that is consistently accurate and timely.
• Regularly exposed to hand tools and other machines with risk of electrical shock and/ or sparks that may cause burns, cuts, abrasions or other injury that may occur resulting from processes involving torching, cutting, and/or grinding.
• Regularly exposed to fumes, dust, high noise levels, and vibrations.
• Occasional exposure heights and to changing weather and ground and/or floor conditions.

Physical Requirements:

• Up to 33% of the time, transport from floor to waist and push/pull up to 35 pounds distances of up to 10 feet.
• Up to 33% use fine motor skills with dexterity and firm grip to operate hand and power tools and machinery.
• Up to 33% ascend or descend a ladder or work atop a platform.
• Up to 66% traverse the production floor, outside as needed, position self to operate tools and machinery, maintain stationary position in the performance of work.
• Up to 100% communicate information to teammates in a manner that is understandable, exchange accurate information, and interpret the information communicated. Recognize and assess the details as outlined in blueprint documents, specifications reports, and other documents including work instructions and policies that may be required

Supervisory Responsibility:

This position does not have supervisory responsibilities.