Fleet Operations Coordinator

Sterling Site Access Solutions; Phoenix (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Sterling Site Access Solutions is seeking a Fleet Operations Coordinator to manage maintenance and repairs for the company’s vehicle fleet in Illinois. The role emphasizes safety, reliability, and regulatory compliance, with a focus on data-driven maintenance planning.

You will coordinate with service vendors, monitor fleet status, and generate reports while collaborating with drivers and cross-functional teams to optimize fleet performance.

Qualifications

• High school diploma or equivalent; degree in automotive tech or logistics is a plus.
• 3–5 years of experience in fleet maintenance or a related field.
• Experience using fleet management software (Fleetio, Samsara, B2W) is a plus.
• Proficient with Microsoft Office programs.

Responsibilities

• Oversee maintenance schedules and repairs for the fleet.
• Coordinate with service vendors and ensure timely maintenance.
• Track vehicle status, mileage, and service history.
• Maintain up-to-date parts inventory and stock levels.
• Ensure compliance with safety regulations and standards.
• Communicate maintenance schedules with drivers and departments.
• Prepare maintenance reports and analyze data for improvements.

Skills

Analytical skills

Communication

Team collaboration

Problem-solving

Education

High school diploma or equivalent

Automotive tech / logistics degree (preferred)

Tools

Fleet management software (Fleetio, Samsara, B2W)

Microsoft Office

Job description

Position Summary

The Fleet Operations Coordinator is responsible for overseeing the maintenance and repair of a company’s fleet of vehicles. This role ensures that vehicles are safe, reliable, and meet all regulatory and safety standards. The Fleet Maintenance Coordinator coordinates maintenance schedules, communicates with service vendors, maintains an up-to-date parts inventory, stock levels and ensures timely completion of all maintenance tasks.

Expected Work Hours

Monday - Friday 7-4pm.

Essential Functions

• Consistently demonstrate commitment and support for the Sterling vision, mission, policies and procedures.
• Works with Rental and Logistics manager and daily basis to suit the rental division.
• Performs work in compliance with work instructions and policies as outlined by management.
• Foster a culture of innovation, teamwork, customer-centricity, and compliance.
• Cultivate strong partnerships with cross-functional teams to support departmental needs and overall business goals.
• Cross train within the team, and across other departments, to provide backup support throughout the department.
• Ensure all fleet vehicles comply with safety regulations and industry standards
• Track fleet vehicle status, including mileage, service history, fuel usage, and repair needs.
• Utilize Fleetio, NAV, CFM to log repairs, inspections, and maintenance activities.
• Ensure that vendors deliver high-quality service within agreed-upon timeframes.
• Prepare and maintain comprehensive maintenance reports.
• Analyze fleet maintenance data within Fleetio to identify trends, optimize processes, and improve fleet performance.
• Communicate effectively with drivers, fleet operators, and internal departments regarding maintenance schedules and vehicle issues.
• Accurately tracks parts to assure they get attached to the correct units.

Minimum Qualifications

• High school diploma or equivalent required. A degree in automotive technology, logistics, or a related field is a plus.
• At least 3-5 years of experience in fleet maintenance, vehicle repair, or a related field.
• Experience using fleet management software. (Fleetio, Samsara, and B2W a plus.)
• Preferred use of all Microsoft programs.
• Strong analytical skills with ability to deliver high quantity work that is consistently accurate and timely.

Work Environment

• Regularly exposed to hand tools and other machines with risk of electrical shock and/ or sparks that may cause burns, cuts, abrasions or other injury that may occur resulting from processes involving torching, cutting, and/or grinding.
• Regularly exposed to fumes, dust, high noise levels, and vibrations.
• Occasional exposure heights and to changing weather and ground and/or floor conditions.

Physical Requirements

• Up to 33% of the time, transport from floor to waist and push/pull up to 35 pounds distances of up to 10 feet.
• Up to 33% use fine motor skills with dexterity and firm grip to operate hand and power tools and machinery.
• Up to 33% ascend or descend a ladder or work atop a platform.
• Up to 66% traverse the production floor, outside as needed, position self to operate tools and machinery, maintain stationary position in the performance of work.
• Up to 100% communicate information to teammates in a manner that is understandable, exchange accurate information, and interpret the information communicated. Recognize and assess the details as outlined in blueprint documents, specifications reports, and other documents including work instructions and policies that may be required

Supervisory Responsibility

This position does not have supervisory responsibilities.