Fleet Operations Coordinator

TEKsystems; New Castle (DE); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical

Dental & Vision

401(k) Plan

Life Insurance

Disability Insurance

Paid Time Off

Job summary

Element Fleet Management is seeking a detail-oriented Fleet Operations Coordinator to support day-to-day fleet activities, inspections, and vendor coordination in a fast-paced environment. This onsite role involves hands-on operations, reporting, and strong client interaction across multiple locations.

Candidates with 1–2 years in fleet management, excellent Excel skills, and a proven ability to manage priorities will excel.

Qualifications

• 1–2+ years of fleet management, vehicle rental, transportation, or logistics experience
• Experience coordinating vehicle maintenance, repairs, or vendor services
• Strong customer service and relationship management skills
• Proficiency with Microsoft Excel and data entry
• Ability to prioritize multiple tasks and work independently
• Strong communication and organizational skills
• Comfortable driving vehicles and being on your feet throughout the workday

Responsibilities

• Manage day-to-day fleet operations and vehicle availability
• Perform pre- and post-service vehicle inspections
• Coordinate vehicle detailing, cleaning, and refueling activities
• Schedule maintenance and repair work with third-party vendors
• Track fleet activities and maintain accurate records
• Build relationships with customers, vendors, and internal teams
• Provide ongoing account support and resolve operational issues
• Identify opportunities for process improvements and cost savings
• Support fleet health, utilization, and operational efficiency
• Utilize Excel and other Microsoft Office applications for reporting and documentation

Skills

Fleet operations

Customer service

Multitasking

Communication

Education

Associate's or Bachelor's degree in Business

Tools

Microsoft Excel

Job description

Fleet Operations Coordinator

• San Jose, CA (Onsite)
• Contract-to-Hire | Conversion Target: $60,000-$70,000 Annually

About the Opportunity

Element Fleet Management is seeking motivated and detail-oriented Fleet Operations Coordinators to support one of its largest fleet programs. This role is ideal for individuals with experience in fleet management, vehicle rental operations, logistics, transportation, or customer-facing operations who enjoy working in a fast-paced environment and building strong client relationships.

What you'll be doing

• Manage day-to-day fleet operations and vehicle availability
• Perform pre- and post-service vehicle inspections
• Coordinate vehicle detailing, cleaning, and refueling activities
• Schedule maintenance and repair work with third-party vendors
• Track fleet activities and maintain accurate records
• Build relationships with customers, vendors, and internal teams
• Provide ongoing account support and resolve operational issues
• Identify opportunities for process improvements and cost savings
• Support fleet health, utilization, and operational efficiency
• Utilize Excel and other Microsoft Office applications for reporting and documentation

What we're looking for

• 1-2+ years of fleet management, vehicle rental, transportation, or logistics experience
• Experience coordinating vehicle maintenance, repairs, or vendor services
• Strong customer service and relationship management skills
• Proficiency with Microsoft Excel and data entry
• Ability to prioritize multiple tasks and work independently
• Strong communication and organizational skills
• Comfortable driving vehicles and being on your feet throughout the workday

Preferred Qualifications

• Experience working in a fleet, rental car, transportation, or logistics environment
• B2B customer service or account management experience
• Associate's or Bachelor's degree in Business or a related field
• Experience working with multiple locations or vendor networks

Work Environment

This is a fully onsite position supporting fleet operations across multiple client locations. The role combines office-based administrative responsibilities with hands-on operational work, including vehicle inspections, maintenance coordination, and fleet support activities. Candidates should be available to work occasional weekends and holidays as business needs require.

Why Apply?

• Opportunity to join the global leader in fleet management
• Career growth and potential for permanent employment
• Dynamic, hands-on operational environment
• Exposure to large-scale fleet programs and client management
• Competitive compensation and benefits upon conversion

Job Type & Location

This is a Contract to Hire position based out of New Castle, DE.

Pay and Benefits

The pay range for this position is $20.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical
• dental & vision
• Critical Illness
• Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 9, 2026.

Workplace Type

This is a fully onsite position in New Castle,DE.

San Francisco Fair Chance Ordinance

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Equal Opportunity Statement

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.