Fleet Operations & Compliance Coordinator

Magnolia Plumbing, Inc; Laurel (MD); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical benefits starting the first of

401(k) contributions

Life insurance

Paid time off (PTO)

EAP and mental health coverage

Job summary

Magnolia Plumbing, LLC is seeking a highly organized Fleet Administrator to support daily fleet operations in Laurel, MD. This role manages fleet records, registrations, licensing, and vendor invoices while tracking assets and ensuring regulatory compliance.

The ideal candidate has 5+ years of administrative experience, strong organizational skills, and proficiency in Microsoft Office and database systems, with the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• High school diploma or GED required; associate's degree preferred.
• Minimum of 5 years of administrative experience, preferably supporting fleet, transportation, or operations.
• Strong organizational skills with the ability to maintain detailed records and documentation.
• Experience working with Microsoft Office and database management systems.
• Knowledge of vehicle registration, licensing, fleet compliance, and insurance documentation preferred.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Strong communication and problem-solving skills.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Maintain accurate records for the company's fleet of vehicles and equipment.
• Track vehicle registrations, titles, insurance, inspections, and licensing requirements.
• Coordinate MVA, DOT, emissions, scavenger, and solid waste licensing and renewals.
• Maintain current fleet assignments and vehicle information.
• Issue purchase orders and maintain purchasing documentation.
• Review, approve, and process fleet-related invoices for payment.
• Assist with the purchase, sale, and assignment of company vehicles and equipment.
• Order and manage fuel cards and EZ Pass transponders.
• Maintain driver records and coordinate insurance updates for new hires and terminations.
• Track camera violations, parking tickets, and related documentation.
• Prepare and distribute insurance cards and registration packets.
• Receive and distribute mail for the Laurel office.
• Provide administrative support to the Fleet Manager and Garage operations.

Skills

Administrative experience

Organizational skills

Communication

Problem-solving

Teamwork

MS Office proficiency

Education

High school diploma or GED

Associate's degree in business administration or related field

Tools

Database software

Microsoft Office

Job description

Magnolia Plumbing, LLC is seeking a highly organized Fleet Administrator to support daily fleet operations in Laurel, MD. This role manages fleet records, registrations, licensing, and vendor invoices while tracking assets and ensuring regulatory compliance.

The ideal candidate has 5+ years of administrative experience, strong organizational skills, and proficiency in Microsoft Office and database systems, with the ability to handle multiple priorities in a fast-paced environment.