Fleet Manager

Exo; Magnolia (TX); Presencial; USD 90 000 - 120 000; Tempo integral

Resumo da oferta

Exo Group, LLC is seeking a Fleet Manager to oversee a large, multi-location fleet of 400+ vehicles, trailers, and equipment across the United States. You will ensure operational readiness, safety, reliability, and cost effectiveness while supporting field operations.

The role requires strong mechanical knowledge, analytical ability, vendor management skills, and accountability in a fast-paced, geographically dispersed environment where equipment availability drives productivity and customer

Qualificações

• Oversee a large, multi-location fleet across the United States.
• Develop lifecycle strategies for acquisition, deployment, maintenance, replacement, resale, and retirement of assets.
• Ensure FMCSA/DOT compliance and complete fleet documentation on time.
• Lead vendor management and telematics programs to optimize utilization and uptime.

Responsabilidades

• Maintain operational readiness and cost-effectiveness of 400+ vehicles and equipment.
• Coordinate maintenance, inspections, registrations, and licensing.
• Monitor fleet utilization and optimize deployment and asset life.
• Partner with Operations, Safety, Finance and drivers to meet field needs.

Conhecimentos

Fleet operations

Asset management

Vendor management

Telematics

Regulatory compliance

Leadership

Analytics

Budgeting

Ferramentas

Fleetio

Enterprise

AutoIntegrate

Samsara

Motive

Descrição da oferta de emprego

Exo Group, LLC. has been protecting public infrastructure across the U.S. since 2009. Without consistent maintenance and quality assurance, critical assets face a growing risk of failure over time. Exo delivers engineering, inspection, and remediation services for lighting poles, transmission towers, and other infrastructure exposed to ongoing wear from usage, aging, and environmental conditions.

With deep expertise in vertical infrastructure, Exo builds on years of engineering design and fabrication experience across utilities, telecom, transportation, and retail sectors. This foundation supports a comprehensive inspection and asset management approach that addresses both new installations and aging structures requiring immediate attention.

Recognizing that full replacement is often impractical due to cost and safety constraints,

Exo developed its "Ex-Tend" approach to manage assets throughout their entire life cycle. From initial quality assurance to ongoing inspection and targeted repairs, this method is designed to extend service life and improve reliability. Supported by data-driven insights, Exo helps clients monitor asset conditions and make informed, strategic decisions.

Position Overview: The Fleet Manager is responsible for the strategic and day-to-day management of Exo's large, multi-location fleet consisting of 400+ vehicles, trailers, and equipment assets operating throughout the United States. This position is accountable for maintaining the operational readiness, safety, reliability, compliance, and cost-effectiveness of the company's fleet while supporting the needs of field operations.

The Fleet Manager oversees fleet maintenance, repairs, inspections, registrations, licensing, asset assignments, utilization, telematics, vendor relationships, and fleet records. This role serves as a central point of coordination between Operations, Safety, Finance, Human Resources, drivers, field leadership, repair facilities, dealerships, rental providers, parts suppliers, and other external vendors.

As Exo is an FMCSA-regulated motor carrier, the Fleet Manager plays a key role in ensuring vehicles and equipment are properly maintained and that fleet-related activities comply with applicable federal, state, and local laws, regulations, and company policies. The position is expected to proactively identify risks, reduce vehicle and equipment downtime, control costs, extend asset life, and continuously improve fleet processes and systems.

The successful candidate will combine strong mechanical knowledge with operational leadership, analytical ability, vendor management skills, and a high level of accountability. This individual must be comfortable managing a high-volume fleet in a fast-paced, geographically dispersed environment where equipment availability directly impacts field productivity and customer commitments.

Key Responsibilities

• Fleet Operations & Asset Management
• Provide overall management and oversight of a fleet of 400+ vehicles, trailers, and equipment assets operating across multiple locations throughout the United States.
• Maintain visibility into the location, status, assignment, utilization, condition, and operational readiness of fleet assets.
• Coordinate vehicle and equipment assignments based on operational requirements, employee assignments, project needs, geography, and asset availability.
• Monitor fleet utilization and identify opportunities to improve asset deployment, reduce underutilized equipment, and maximize return on fleet investments.
• Coordinate the preparation, deployment, transfer, return, and reassignment of trucks, trailers, and equipment for field personnel and work sites.
• Establish and maintain processes to ensure vehicles and equipment are properly equipped, maintained, inspected, and ready for deployment.
• Develop and maintain asset lifecycle strategies, including acquisition, deployment, maintenance, replacement, resale, and retirement of fleet assets.
• Partner with Operations and Finance to develop fleet replacement recommendations based on age, mileage, utilization, condition, repair history, operating cost, and business needs.

Maintenance & Repairs

• Oversee preventive maintenance, scheduled service, inspections, repairs, and corrective maintenance for fleet vehicles and equipment.
• Establish and monitor preventive maintenance schedules based on manufacturer recommendations, mileage, engine hours, usage, operating conditions, and regulatory requirements.
• Coordinate repairs and maintenance with dealerships, repair facilities, mobile mechanics, equipment manufacturers, parts suppliers, and other service providers.
• Evaluate repair requirements and determine appropriate repair strategies while balancing safety, downtime, cost, asset value, and operational urgency.
• Monitor open repair orders and proactively communicate expected completion dates and operational impacts to field leadership.
• Review repair estimates, invoices, parts costs, labor charges, and warranty coverage to ensure accuracy and cost-effectiveness.
• Identify recurring mechanical issues and develop corrective actions to reduce repeat failures and unnecessary repair costs.
• Maintain accurate maintenance histories for all fleet assets, including inspections, repairs, preventive maintenance, parts, labor, costs, and downtime.
• Ensure fleet assets are maintained in a condition that supports safe operation, reliability, longevity, and regulatory compliance.
• Develop relationships with qualified repair facilities and establish service standards and expectations for turnaround time and quality.

FMCSA, DOT & Regulatory Compliance

• Support and oversee fleet compliance with applicable FMCSA, DOT, state, and local requirements governing company vehicles and equipment.
• Ensure required vehicle inspections, registrations, permits, licensing, documentation, and other fleet compliance requirements are completed accurately and on time.
• Maintain accurate records necessary to demonstrate fleet compliance during audits, inspections, or regulatory reviews.
• Monitor expiration dates for registrations, inspections, permits, licenses, and other required documentation and establish processes to prevent lapses.
• Partner with the Safety and Operations teams regarding DOT-regulated vehicles, driver requirements, vehicle inspections, maintenance deficiencies, and out-of-service conditions.
• Support the company's compliance with applicable vehicle inspection, maintenance, and record-keeping requirements under FMCSA regulations.
• Ensure identified safety-critical defects or maintenance deficiencies are appropriately addressed before vehicles or equipment are returned to service.
• Assist with internal and external audits, regulatory inquiries, roadside inspection follow-up, and corrective actions related to fleet operations.
• Stay informed regarding changes to applicable federal and state fleet, transportation, equipment, and environmental requirements and communicate relevant changes to management.

Fleet Technology & Telematics

• Serve as a primary administrator and subject matter resource for fleet management and maintenance systems, including Fleetio, Enterprise, AutoIntegrate, or similar platforms.
• Manage and utilize fleet telematics systems such as Samsara, Motive, or similar platforms to monitor vehicle location, utilization, mileage, engine data, maintenance indicators, and other available fleet information.
• Maintain accurate vehicle and equipment data across fleet management, telematics, maintenance, and related systems.
• Install, troubleshoot, replace, and maintain telematics devices and related equipment in company vehicles as required.
• Utilize fleet technology and reporting capabilities to identify maintenance needs, reduce downtime, improve utilization, enhance accountability, and support operational decision‑making.
• Identify opportunities to improve integration and data flow between fleet systems and other company systems.
• Train new employees and appropriate field personnel on the use of fleet‑related tools, processes, systems, and technology.

Cost Management & Financial Accountability

• Develop, monitor, and manage fleet-related operating expenses in partnership with Finance and Operations.
• Monitor maintenance, repair, fuel, rental, parts, towing, registration, licensing, and other fleet-related costs.
• Analyze fleet spending and identify opportunities to reduce unnecessary costs without compromising safety, compliance, and operational readiness.
• Review vendor invoices and service charges for accuracy, appropriate pricing, and adherence to negotiated terms.
• Track cost-per-mile, maintenance cost, downtime, repair frequency, asset utilization, and other relevant fleet performance metrics.
• Prepare regular fleet reports and management summaries regarding costs, asset condition, maintenance activity, downtime, compliance, and utilization.
• Assist with annual fleet budgeting, capital planning, replacement planning, and forecasting.