Fleet Manager

PlusAI, Inc.; Fremont (CA); On-site; USD 120,000 - 160,000; Full time

Benefits offered by this job

Catered free lunch

Unlimited snacks and beverages

401(k) plan

Job summary

PlusAI, Inc. is seeking a Fleet Manager to own the maintenance, compliance, and lifecycle of a mixed fleet including autonomous trucks, passenger cars, and trailers.

You’ll establish a preventative maintenance program, ensure DOT/FMCSA/CARB compliance, and manage registrations, insurance, and disposals while coordinating with AV teams and external shops. You will audit records for DOT, track IFTA and MCS-150 filings, and optimize operations to minimize downtime.

Qualifications

• Deep, working knowledge of DOT, FMCSA, CARB, and California BIT regulations.
• Proven experience filing IFTA and state use taxes and managing MCS-150 filings.
• Attention to detail with a track record of flawless regulatory audits.
• Strong collaboration and ability to lead cross-functional maintenance committees.

Responsibilities

• Develop, implement, and optimize a robust preventative maintenance program for 5–10 vehicle types.
• Identify bottlenecks and minimize downtime to maximize readiness.
• Lead the Fleet Maintenance Committee with AV hardware/software teams.
• Coordinate with external repair shops and mechanics; maintain inventory for parts.
• Maintain audit-ready maintenance records per DOT; keep CPSuite records current.
• Manage 90‑day BIT and annual DOT inspections; ensure CARB program compliance.
• Track FMCSA SAFER scores; manage ELD system and annual MCS-150 reports.
• Own asset lifecycle from acquisition to disposal; manage registrations and insurances.
• Prepare and file quarterly IFTA and state taxes; monitor fuel usage and cards.
• Oversee weigh station bypass programs, toll registrations, and related compliance.

Skills

Fleet management

Regulatory compliance

DOT regulations

FMCSA

CARB compliance

IFTA reporting

MCS-150 filings

Vendor management

Cross-functional leadership

Tools

CPSuite

Motive

Jira

Confluence

Job description

PlusAI is a Physical AI company pioneering AI-based virtual driver software for factory-built autonomous trucks. Headquartered in Silicon Valley with operations in the United States and Europe, Plus was named by Fast Company as one of the World’s Most Innovative Companies. Partners including TRATON GROUP’s Scania, MAN, and International brands, Hyundai Motor Company, Iveco Group, Bosch, and DSV are working with Plus to accelerate the deployment of next-generation autonomous trucks. If you’re ready to make a huge impact and drive the future of autonomy, Plus is looking for talented individuals to join its fast-growing teams.

About this role:
As Fleet Manager, you will own the maintenance, compliance, and lifecycle of PlusAI's mixed fleet, spanning distinct vehicle types including autonomous Class 8 semi-trucks, passenger cars, and trailers. You will build and run a preventative maintenance program that maximizes uptime, keep the fleet audit-ready under DOT, FMCSA, California regulatory requirements, and manage every asset from acquisition and leasing through registration, insurance, and disposal. Working closely with AV hardware and software teams, vehicle operations, and external repair shops and mobile mechanics, you will adapt traditional fleet practices to the demands of autonomous trucking. This role requires meticulous attention to detail, strong vendor and cross-functional leadership, and a safety- and compliance-first mindset.

What You’ll Do

Develop, implement, and optimize a robust preventative maintenance program tailored to 5–10 distinct vehicle types, including autonomous semi-trucks, passenger cars, and trailers.

Proactively identify bottlenecks and implement strategies to minimize vehicle downtime and maximize operational readiness.

Lead the internal Fleet Maintenance Committee to review emergent technical or mechanical issues, collaborating with AV hardware/software teams to determine the best course of action.

Serve as the primary point of contact for external repair shops and mobile mechanics, coordinating, assessing, and resolving maintenance issues efficiently, and maintain an accurate inventory of vehicle supplies, spare parts, and equipment.

Maintain meticulous, audit-ready maintenance records in strict accordance with DOT regulations, and keep asset compliance records current in the CPSuite portal.

Track, schedule, and manage documentation for California 90-day BIT (Biennial Inspection of Terminals) and annual DOT inspections, and ensure the fleet is registered for all CARB (California Air Resources Board) programs with timely emissions testing and ongoing compliance.

Continuously track FMCSA SAFER scoring, analyze trends, and immediately flag and remediate safety or compliance issues; manage the ELD system (Motive) and update the company’s MCS-150 report annually.

Own the asset lifecycle, including the purchase, sale, or scrapping of fleet vehicles, trailer and forklift lease documentation, and timely renewals of vehicle registrations, fleet insurance policies, and IFTA credentials.

Prepare and file quarterly IFTA (International Fuel Tax Agreement) and state weight-distance/use taxes, and track fleet-wide fuel usage, including distribution, security, and auditing of company fuel cards.

• Manage weigh station bypass programs (e.g., PrePass), FasTrak, and other toll registrations across the fleet.

Required Qualifications

Deep, working knowledge of DOT, FMCSA, CARB, and California BIT regulations.

Proven experience filing IFTA and state use taxes and managing MCS-150 filings.

Exceptional attention to detail with a proven track record of maintaining flawless documentation for regulatory audits.

Strong collaborative and communication skills, with the ability to lead cross-functional maintenance committees and negotiate effectively with external vendors and mobile mechanics.

Required Qualifications

Proven experience filing IFTA and state use taxes and managing MCS-150 filings.

Exceptional attention to detail with a proven track record of maintaining flawless documentation for regulatory audits.

Strong collaborative and communication skills, with the ability to lead cross-functional maintenance committees and negotiate effectively with external vendors and mobile mechanics.

Preferred Qualifications

5+ years of experience managing a mixed fleet, specifically including Class 8 semi-trucks and passenger vehicles.

Experience in an autonomous vehicle, robotics, or tech-forward logistics environment.

Direct experience using fleet management software (CPSuite, Motive, or equivalent enterprise platforms), toll management systems, and telematics.

Working proficiency with Jira and Confluence.

Ability to adapt traditional fleet practices to accommodate complex autonomous hardware and software constraints.

Work, learn and grow in a highly future-oriented, innovative and dynamic field.

Wide range of opportunities for personal and professional development.

• Catered free lunch, unlimited snacks and beverages.
• Highly competitive salary and benefits package, including 401(k) plan.