Senior Fleet Planner

Top Echelon Software, LLC; Dallas (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

NGV Talent is seeking a Senior Fleet Planner to own the operational coordination and planning of a growing autonomous vehicle fleet in Dallas. The role sits at the intersection of fleet operations, logistics, technology, crew planning, and commercial execution, ensuring the right vehicle with the right crew is in the right place at the right time.

You will manage fleet lifecycle tracking, day-of execution, capacity planning, resource allocation, and cross-functional collaboration with

Qualifications

• 5+ years of experience in fleet planning, asset management, or logistics coordination.
• Experience with Class 8 commercial vehicles or autonomous fleets is preferred.
• Strong understanding of fleet lifecycle management and operational readiness.

Responsibilities

• Track vehicles across the full asset lifecycle from receipt to readiness.
• Maintain visibility into vehicle location, status, and availability.
• Own day-of fleet execution across vehicles, crews, dispatch, and commercial ops.
• Coordinate intra-site and inter-site vehicle handoffs.
• Serve as primary escalation point for fleet or operational issues.
• Track crew staffing against capacity and proactively identify gaps.
• Maintain weekly resource allocation plans and forward-looking capacity forecasts.
• Balance vehicle and crew availability with maintenance and demand.
• Run recurring fleet planning meetings across hardware, operations, and engineering.
• Develop executive-ready fleet analyses highlighting constraints and recommended actions.

Skills

Fleet planning

Logistics coordination

Data analysis

Cross-functional collaboration

Communication

Tools

Fleet management systems

Telematics

ELD

Job description

Job Overview

We are hiring a Senior Fleet Planner to own the operational coordination and planning of a growing autonomous vehicle fleet. This role sits at the intersection of fleet operations, logistics, technology, crew planning, and commercial execution.

You will be responsible for making sure the right vehicle is in the right place, with the right crew, at the right time. This is a high-ownership role focused on fleet lifecycle tracking, day-of execution, capacity planning, resource allocation, operational tooling, and cross-functional coordination.

Key Responsibilities

• Track vehicles across the full asset lifecycle, including receiving, build-out, integration, testing, deployment, maintenance, downtime, and operational readiness
• Maintain accurate visibility into vehicle location, status, and expected availability
• Own day-of fleet execution across vehicles, crews, dispatch, and commercial operations
• Coordinate intra-site and inter-site vehicle handoffs
• Serve as a primary escalation point when fleet or operational issues arise
• Track crew staffing against operational capacity and proactively identify coverage gaps
• Maintain weekly resource allocation plans and forward-looking capacity forecasts
• Balance vehicle availability, crew availability, maintenance needs, and operational demand
• Run recurring fleet planning meetings across hardware, operations, and engineering teams
• Track open questions, decisions, owners, and completion dates
• Develop executive-ready fleet analyses highlighting capacity constraints, tradeoffs, and recommended actions
• Own and improve fleet management tools and operational workflows
• Partner with Engineering and Product to define business requirements and reduce manual processes
• Connect fleet data across scheduling, HR, telematics, and operational systems
• Document and continuously improve fleet coordination processes as operations scale

Requirements

• 5+ years of experience in fleet planning, asset management, logistics coordination, or a related operational function
• Experience supporting Class 8 commercial vehicles, autonomous vehicle fleets, or similarly complex fleet operations
• Strong understanding of vehicle lifecycle management, including deployment, maintenance, downtime, and operational readiness
• Experience owning recurring resource and capacity planning cycles
• Ability to build allocation plans and forward-looking capacity forecasts against operational demand
• Experience balancing vehicle availability and crew staffing while identifying future backfill needs
• Strong technical aptitude with fleet management, telematics, ELD, or similar operational systems
• Strong data fluency with the ability to combine information across systems and identify operational constraints
• Experience running cross-functional planning meetings and driving decisions to clear owners and deadlines
• Experience partnering with Engineering and Product teams to improve or automate operational workflows
• Strong organizational skills and meticulous attention to operational record-keeping
• Strong communication skills and ability to work across technical and operational teams
• Ability to travel occasionally to other operational sites

Preferred Qualifications

• Experience supporting autonomous vehicle or autonomous trucking operations
• Working knowledge of DOT and FMCSA regulations
• Understanding of Hours of Service requirements
• Familiarity with DVIR and pre-trip/post-trip inspection requirements
• Familiarity with DOT annual inspection requirements
• Experience understanding how regulatory requirements affect crew scheduling and vehicle availability
• Experience using AI tools to support planning, analysis, workflow improvement, or automation