FLEET MANAGER

Verde Electric Corporation; City of Mount Vernon (NY); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Competitive salary

Performance pay

Benefits package

Paid time off

401(k) / Health Insurance / Other

Opportunity to lead large fleet

Job summary

Verde Electric Corp in Mount Vernon, NY is seeking an experienced Fleet Manager to oversee a 150+ vehicle fleet, ensuring safety, reliability, regulatory compliance, and cost efficiency. You will direct maintenance programs, fuel management, vendor relations, budget oversight, and vehicle replacement while coordinating with drivers, mechanics, and senior leadership to keep operations running smoothly.

This role requires strong organizational skills and a hands-on leadership style, with the

Qualifications

• 5+ years of fleet management experience with 100+ commercial vehicles.
• Strong knowledge of DOT/FMCSA regulations and compliance.
• Proven record of managing maintenance, vendor relations, and budgets.
• Ability to oversee multiple priorities in a fast-paced environment.

Responsibilities

• Oversee a 150+ vehicle fleet, ensuring safety, reliability and availability.
• Develop preventive maintenance programs and schedule service/repairs.
• Manage fuel, parts, repairs and fleet-related expenses and budgets.
• Coordinate with vendors, dealerships and drivers; review invoices.
• Monitor DOT/FMCSA compliance and vehicle registrations; manage safety.

Skills

Fleet management

Regulatory compliance

Vendor management

Preventive maintenance planning

Communication & negotiation

Microsoft Office

Tools

Fleet management software

Microsoft Office

Job description

Verde Electric Corp is seeking an experienced Fleet Manager to oversee and manage a commercial fleet of 150+ trucks and vehicles. This is a hands-on management position responsible for ensuring the fleet is safe, reliable, compliant, properly maintained, and available to support the company's daily operations.

The Fleet Manager will oversee vehicle maintenance and repairs, preventive maintenance programs, regulatory compliance, fuel management, fleet-related purchasing, vendor relationships, vehicle replacement, and fleet operating costs. The ideal candidate will have significant experience managing a large commercial fleet and be comfortable working with drivers, mechanics, operations management, outside vendors, and senior leadership.

Fleet Operations

• Manage the company's fleet of 150+ trucks and vehicles.
• Maintain accurate records for all vehicles, including maintenance, inspections, registrations, titles, mileage, and repair history.
• Monitor vehicle utilization, availability, downtime, and operating costs.
• Establish procedures to maximize fleet reliability and minimize vehicle downtime.
• Coordinate vehicle assignments, replacements, transfers, and disposal.

Maintenance & Repairs

• Develop and manage a comprehensive preventive maintenance program.
• Schedule routine service, inspections, repairs, and emergency maintenance.
• Monitor vehicle condition and identify issues before they become major repairs.
• Manage relationships with dealerships, repair facilities, mobile mechanics, parts suppliers, and other vendors.
• Review and approve repair estimates and invoices.
• Negotiate pricing and service agreements with outside vendors.
• Track maintenance costs by vehicle and identify opportunities to reduce expenses.

Safety & Regulatory Compliance

• Ensure all vehicles are properly inspected, registered, insured, and maintained.
• Manage initial vehicle registrations and timely registration renewals for all fleet vehicles.
• Maintain and update insurance coverage and documentation for all company vehicles and equipment.
• Prepare and submit the annual diesel emissions inventory report.
• Maintain compliance with applicable DOT, FMCSA, OSHA, state, and local requirements, as applicable to the company's operations.
• Maintain required vehicle and driver documentation.
• Coordinate DOT inspections and ensure deficiencies are corrected promptly.
• Work closely with the company's safety department to address fleet-related safety issues.
• Monitor accident and vehicle damage reports and coordinate repairs and claims.

Financial & Administrative Management

• Develop and manage the annual fleet maintenance and operating budget.
• Track fuel, maintenance, parts, repairs, and other fleet-related expenses.
• Manage quarterly Highway Use Tax (HUT) filings and payments.
• Manage annual Heavy Highway Vehicle Use Tax filings and renewals.
• Maintain and administer the fleet fuel card program, including card issuance, updates, account maintenance, and usage monitoring.
• Manage International Fuel Tax Agreement (IFTA) reporting and filings, including maintenance of fuel purchase and mileage records.
• Identify cost-saving opportunities without compromising safety or reliability.
• Review vendor invoices for accuracy and proper authorization.
• Provide regular fleet performance and expense reports to management.

Fleet Acquisition & Replacement

• Assist management in determining vehicle replacement schedules.
• Research truck specifications and recommend appropriate vehicles for company operations.
• Obtain and compare pricing from dealers and manufacturers.
• Coordinate the acquisition, upfitting, delivery, registration, and deployment of new vehicles.
• Manage the sale or disposal of retired vehicles.

Qualifications

• 5+ years of fleet management experience, preferably managing 100+ commercial vehicles.
• Experience with trucks and commercial vehicles strongly preferred.
• Knowledge of DOT/FMCSA regulations and commercial vehicle compliance.
• Strong knowledge of preventive maintenance and vehicle repair.
• Experience managing outside repair facilities and vendors.
• Strong organizational and record-keeping skills.
• Ability to manage multiple priorities in a fast-paced operating environment.
• Strong communication and negotiation skills.
• Proficiency with fleet management software and Microsoft Office.
• Valid driver's license with a clean driving record.

Preferred Experience

• Experience managing a 150+ vehicle construction, electrical, utility, transportation, or similar commercial fleet.
• Experience with pickup trucks, service trucks, vans, trailers, and heavy-duty vehicles.
• Experience with fleet telematics/GPS and fuel-management systems.
• Experience managing vehicle acquisition and replacement programs.
• Experience managing fleet budgets and reducing operating costs.

What We Offer

• Competitive salary based on experience.
• Performance-based compensation.
• Company benefits package.
• Paid time off and holidays.
• [401(k) / Health Insurance / Other Benefits]
• Opportunity to play a key role in managing and improving a large company fleet.