Fleet Maintenance Parts & Operations Coordinator

Coastal Waste & Recycling Inc.; Town of Florida (NY); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive Medical, Dental & Vision

401(k) with Company Match

Paid Time Off & Holidays

Career Growth & Development

Job summary

Coastal Waste & Recycling Inc. is seeking a Fleet Maintenance Administrator to support our maintenance shop by managing parts inventory, processing orders and invoices, and coordinating with vendors. You will help ensure repairs are completed efficiently and keep records accurate.

We value organized, detail-oriented professionals who can handle multiple priorities in a fast-paced environment. A valid license, English proficiency, and experience in maintenance support are preferred.

Qualifications

• 1–3 years of experience in inventory management, purchasing, fleet maintenance support, warehouse operations, or a related role.
• Strong organizational skills with exceptional attention to detail.
• Experience processing purchase orders, invoices, inventory transactions, or vendor documentation.
• Ability to manage multiple priorities while maintaining accuracy in a fast-paced environment.

Responsibilities

• Coordinate the purchasing of parts, tools, shop supplies, and maintenance-related materials.
• Maintain accurate inventory levels by receiving, stocking, issuing, and tracking parts and supplies.
• Process purchase orders, invoices, receipts, and vendor documentation with accurate coding and billing.
• Research parts availability, pricing, and vendor options to support cost-effective purchasing decisions.
• Monitor inventory levels and proactively reorder critical parts to minimize equipment downtime.
• Partner with technicians and Fleet Maintenance leadership to ensure parts are available for scheduled and emergency repairs.
• Maintain accurate maintenance records, inventory documentation, warranty information, and vendor files.
• Support Fleet Maintenance leadership with reporting, administrative tasks, and operational documentation.
• Build positive relationships with vendors, suppliers, and internal departments while delivering exceptional customer service.

Skills

Inventory management

Purchasing

Fleet maintenance support

Warehouse operations

Parts administration

Attention to detail

Organizational skills

Communication

Customer service

Microsoft Office

Bilingual English/Spanish or Creole

Tools

Inventory management systems

Maintenance software

Microsoft Office

Job description

Coastal Waste & Recycling Inc. is seeking a Fleet Maintenance Administrator to support our maintenance shop by managing parts inventory, processing orders and invoices, and coordinating with vendors. You will help ensure repairs are completed efficiently and keep records accurate.

We value organized, detail-oriented professionals who can handle multiple priorities in a fast-paced environment. A valid license, English proficiency, and experience in maintenance support are preferred.