Fleet Maintenance Coordinator

Hallcon; Lenexa (KS); On-site; USD 50,000 - 75,000; Full time

Job summary

Hallcon is a mobility and infrastructure services company providing turnkey solutions to technology companies, manufacturers, railroads, universities, and public transportation agencies.

The Fleet Maintenance Coordinator will oversee maintenance for 2,300 vehicles across the US and Canada, ensuring safety, availability and readiness for operations, while collaborating with vendors and field teams to complete work efficiently.

Qualifications

• 2+ years in automotive or mechanical related experience and training.
• ASE Certification is desirable but not required.

Responsibilities

• Review and communicate maintenance statuses for 2,300-vehicle fleet.
• Maintain maintenance records in the database with repairs and warranties.
• Coordinate with Field Operations and drivers for repairs and preventative maintenance.
• Estimate repair times and schedule maintenance activities.
• Oversee vehicle equipment like radios and dashcams.
• Support upfits and inventory of vehicle supplies.

Skills

Fleet management

Vendor coordination

Data analysis

Communication

Education

High school diploma

ASE Certification

Job description

Hallcon is a mobility and infrastructure services company focused on turnkey solutions for clients such as technology companies, manufacturers, railroads, universities, corporate business parks, hospitals, airports, public transportation agencies and more.

The Company provides essential transportation services including multi-mode operations, integrated command centers, electric vehicle (EV) infrastructure, technology, analytics and business intelligence, maintenance, cleaning, and rider experience measurement. For more information, visit hallcon.com.

The Role

Reporting to the Manager, Fleet and Maintenance, the Fleet Maintenance Coordinator, will be a key member of the fleet maintenance team. You will manage and oversee the maintenance for over 2,300 vehicles across the US and Canada, ensuring their safety, availability, and readiness for operational use. You will play an important role in collaborating with Field Management to manage preventative and corrective fleet maintenance, as well as working directly with vendors and auto shops to ensure all work is completed in a timely and efficient manner.

Key Responsibilities

• Review and communicate the status of purchase/service orders, ensuring compliance with company procedures and standards
• Maintain accurate records of fleet-related content in the maintenance database (repairs, maintenance, vendor agreements, etc.
• Collaborate with Field Operations and Drivers to address repairs, preventative maintenance, and other fleet-related matters
• Report on workloads, estimate repair times, and schedule repairs/maintenance
• Monitor and communicate the workflow of vehicles in service
• Assist in upfitting vehicles and maintaining an inventory of vehicle supplies
• Manage radios, dashcams, and other related equipment
• Perform additional fleet-related duties as assigned

Knowledge, Skills and Abilities

• Ambition to drive measured success and timely support of a 2,300-vehicle fleet in an essential business
• Ability to collaborate and elevate concerns and ideas to department leader
• Strong communication skills, including active listening, empathy, patience, and tact
• Excellent verbal, written and presentation skills – adept at conveying any message, content or training to any audience
• Strong analytical skills with the ability to make data-driven recommendations and anticipate secondary effects

Requirements and Qualifications

• High school diploma or equivalent
• 2+ years in automotive/mechanical related experience and training
• ASE Certification is desired, but not required

We offer competitive compensation, comprehensive benefits, exceptional growth potential and stability, all within a casual and professional work environment.