Fleet Maintenance Coordinator

benorelogistics; Ellabell (GA); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Career development opportunities

Job summary

Benore Logistic Systems, Inc. is seeking a Fleet Maintenance Coordinator to support and optimize our maintenance operations. You will coordinate fleet maintenance schedules, manage service records, and ensure DOT and safety compliance to keep our fleet operating efficiently.

The role emphasizes streamlining workflows, prioritizing preventive maintenance, and using TMT software for asset tracking and record-keeping to support reliable transportation services.

Qualifications

• Education: High school diploma or equivalent; Associate or Bachelor’s degree preferred.
• 1–3 years of maintenance administrative experience preferred.
• Experience in equipment coordination and vehicle service writing required.
• Proficiency in MS Office 365 (Excel, Word, Outlook); familiarity with TMT or similar software is a plus.

Responsibilities

• Service Desk Management – Assist internal customers and vendors while ensuring compliance with C-TPAT best practices.
• Maintenance Coordination – Schedule timely maintenance and repairs for company equipment.
• Records Maintenance – Maintain accurate and organized service records for audits and DOT compliance.
• Workflow Prioritization – Generate preventive maintenance reports, prioritize work orders, and track equipment availability.
• Software Proficiency – Use TMT maintenance software for asset tracking, work order management, and record-keeping.
• Parts Management Facilitation – Assist in ordering, receiving, and managing parts inventory.
• Compliance Assurance – Verify documentation of maintenance work for DOT, safety, and quality certifications.
• Process Optimization – Monitor repair timelines, identify discrepancies, and recommend improvements.

Skills

MS Office 365

Vehicle maintenance knowledge

Organizational skills

DOT compliance knowledge

Communication

Education

High school diploma

Associate/Bachelor preferred

Tools

TMT maintenance software

Job description

About the Role

Benore Logistic Systems, Inc. is seeking a Fleet Maintenance Coordinator to support and optimize our maintenance operations. In this role, you will be responsible for coordinating fleet maintenance schedules, managing service records, and ensuring compliance with DOT and safety regulations. Your ability to streamline maintenance workflows will be essential in keeping our fleet operating efficiently.

Key Responsibilities

• Service Desk Management – Assist internal customers and vendors while ensuring compliance with C-TPAT best practices.
• Maintenance Coordination – Support the Maintenance Manager by scheduling timely maintenance and repairs for company equipment.
• Records Maintenance – Maintain accurate and organized service records for each asset, ensuring accessibility for audits and DOT compliance.
• Workflow Prioritization – Generate preventive maintenance reports, prioritize work orders, and track equipment availability.
• Software Proficiency – Utilize TMT maintenance software for asset tracking, work order management, and record-keeping.
• Parts Management Facilitation – Assist in ordering, receiving, and managing parts inventory to support efficient repairs.
• Compliance Assurance – Verify accurate documentation of maintenance work for compliance with DOT, safety, and quality certifications.
• Process Optimization – Monitor repair timelines, identify discrepancies, and recommend improvements to enhance efficiency.

Requirements Qualifications & Requirements

• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Experience: 1-3 years of maintenance administrative experience preferred.
• Experience in equipment coordination and vehicle service writing required.
• Technical Skills: Proficiency in MS Office 365 (Excel, Word, Outlook).
• Experience with TMT or similar maintenance management software preferred.
• Strong knowledge of vehicle computer systems.
• Organizational & Problem-Solving Skills: Ability to manage multiple priorities, track fleet maintenance, and ensure compliance with strict deadlines.
• Valid Driver’s License: Must be eligible for company vehicle insurance.

Benefits Benefits & Compensation

At Benore Logistic Systems, Inc., we offer competitive compensation, industry-leading benefits (after 90 days of employment), and a culture that values professional growth and work-life balance.

Here are the various programs we offer: Compensation & Retirement Competitive pay and 401(k) matching Section 125 Pre-Tax Benefit Plan Health & Wellness Comprehensive medical, dental, and vision coverage Health Savings Account (HSA) option 24/7 virtual healthcare through Teladoc & Telehealth Services Wellness programs for chronic conditions, including diabetes and cancer support Employee Assistance Program (EAP) for mental health, legal, and financial resources Insurance & Financial Security Life & AD&D Insurance Short-Term & Long-Term Disability Insurance Critical Illness, Accident, & Hospital Indemnity Insurance Work-Life Balance & Professional Growth Paid time off (PTO) Paid holidays and training Professional development and career advancement opportunities Employee engagement programs Referral program with incentives up to $2,500 (Eligibility excludes Temporary Employees, Managers, Assistant Managers, Talent Acquisition, Safety and Driver Supervisors, and Human Resources.) At Benore, we provide a stable, rewarding career with benefits designed to support your success.

About Benore Logistic Systems, Inc.

Benore Logistic Systems, Inc., founded in 1994 in Erie, Michigan, delivers top-tier supply chain, transportation, warehousing, and on-site solutions nationwide. Led by CEO Jeffery Benore and Vice President Joan Benore, we uphold our core principle, "A Partnership in Performance," driving innovation and excellence. “We challenge the status quo to be a stronger business partner, employer of choice, and leader in sustainability.” – Jeffery M. Benore, CEO & President