Fleet Maintenance Administrative Assistant - Year Round

Alterra Mountain Company; Park City (UT); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Ski perks

Staff discounts

Subsidized meals

Subsidized housing

Discounts at Park City vendors

Healthcare options

401k with company match

Job summary

Deer Valley Resort in Park City, Utah is seeking a Vehicle Shop Administrator to provide administrative support for the vehicle repair shop. You will manage work orders, track repairs, and serve as the primary contact for shop needs to keep technicians focused and productive.

Responsibilities include creating detailed work orders, tracking costs, and coordinating with vendors and the purchasing team. The role requires strong organization, communication, and the ability to work across departments.

Qualifications

• Previous administrative or customer-facing experience in a vehicle repair shop is preferred.
• Basic knowledge of vehicle and equipment repair is an asset.
• Strong organizational and communication skills with exceptional attention to detail.
• Proficiency in fleet management software and Microsoft Office Suite.
• Ability to work collaboratively with multiple departments and vendors.
• Must possess a valid driver’s license with a clean driving record.

Responsibilities

• Write and manage detailed work orders for all vehicles and equipment entering the shop.
• Ensure repair notes and parts information are thorough, accurate, and up to date.
• Track and monitor vehicle repair costs, status reports, and downtime using fleet management software.
• Serve as the first line of communication for repair needs, assisting staff, vendors, and other stakeholders entering the shop.
• Act as the customer-facing representative, ensuring technicians remain focused on tasks without interruptions.
• Gather information on repair needs and assign tasks to the appropriate technician.
• Assist with maintaining parts inventory and participate in quarterly inventory audits.
• Coordinate with the purchasing department to ensure necessary parts and supplies are ordered promptly.
• Monitor parts orders and follow up with vendors and suppliers as needed.
• Track vehicle locations and assignments within the fleet.
• Transport vehicles to outside vendors for repairs when necessary.
• Assist with managing shop equipment, supply needs, and facility organization.
• Provide hands‑on assistance in the shop when needed.

Skills

Administrative experience

Customer-facing

Fleet management software

MS Office Suite

Driver's license

Cross-department collaboration

Tools

Microsoft Office

Job description

Flex Year Round

Classic, consistent quality from a winning team!

Deer Valley Resort is nestled in the Wasatch Mountains of Utah, in the historic mining town of Park City which has evolved into an exciting and diverse mountain ski town. Our staff consists of locals, transplants, seasonal workers from all 50 states and international students from around the globe. We are a diverse workforce where everyone feels welcome, appreciated, and valued. No matter if you are 14 or 84 years, there is a place for you in the Deer Valley family! (Last year over 1,100 staff members celebrated their fifth season or more at Deer Valley).

• Ski perks (vary based on employment status) may include Deer Valley season pass, free skiing or riding at other Alterra Resorts and select local Utah resorts
• Friends and family ski discounts, free staff ski lessons and discounted rentals (winter staff only)
• Subsidized meals at Employee Dining Rooms offered for staff while on shift
• Subsidized housing options available for seasonal full-time staff
• Discounts for staff members at restaurants, shops, and service providers in Park City
• Healthcare options are available for staff members
• 401k plan with company match

PURPOSE OF POSITION

Providing administrative support for the operations of our vehicle repair shop. This position is critical to ensuring an efficient workflow by managing work orders, tracking vehicle repairs, and serving as the primary point of contact for shop-related needs. By minimizing distractions to technicians and maintaining accurate records, the Vehicle Shop Administrator contributes to the overall success and productivity of the shop.

RESPONSIBILITIES

Work Orders and Documentation

• Write and manage detailed work orders for all vehicles and equipment entering the shop.
• Ensure repair notes and parts information are thorough, accurate, and up to date.
• Track and monitor vehicle repair costs, status reports, and downtime using fleet management software.

Customer and Team Support

• Serve as the first line of communication for repair needs, assisting staff, vendors, and other stakeholders entering the shop.
• Act as the customer-facing representative, ensuring technicians remain focused on tasks without interruptions.
• Gather information on repair needs and assign tasks to the appropriate technician.

Inventory and Purchasing

• Assist with maintaining parts inventory and participate in quarterly inventory audits.
• Coordinate with the purchasing department to ensure necessary parts and supplies are ordered promptly.
• Monitor parts orders and follow up with vendors and suppliers as needed.

Operational Support

• Track vehicle locations and assignments within the fleet.
• Transport vehicles to outside vendors for repairs when necessary.
• Assist with managing shop equipment, supply needs, and facility organization.
• Provide hands‑on assistance in the shop when needed.

QUALIFICATIONS

• Previous experience in an administrative or customer-facing role within a vehicle repair shop is preferred.
• Basic knowledge of vehicle and equipment repair is an asset.
• Strong organizational and communication skills with exceptional attention to detail.
• Proficiency in fleet management software and Microsoft Office Suite.
• Ability to work collaboratively with multiple departments and vendors.
• Must possess a valid driver’s license with a clean driving record.

DATES OF EMPLOYMENT

• Flex Year Round - may have periods of layoff or reduced hours

PAY RATE

• Pay: $20.00 - 25.00 per hour, dependent on experience

Deer Valley Resort is an Equal Opportunity Employer.