Fleet Maintenance Administrative Assistant (Flexible Year-Round)

Alterra Mountain Company; Park City (UT); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Ski perks

Staff discounts

Subsidized meals

Subsidized housing

Discounts at Park City vendors

Healthcare options

401k with company match

Job summary

Deer Valley Resort in Park City, Utah is seeking a Vehicle Shop Administrator to provide administrative support for the vehicle repair shop. You will manage work orders, track repairs, and serve as the primary contact for shop needs to keep technicians focused and productive.

Responsibilities include creating detailed work orders, tracking costs, and coordinating with vendors and the purchasing team. The role requires strong organization, communication, and the ability to work across departments.

Qualifications

• Previous administrative or customer-facing experience in a vehicle repair shop is preferred.
• Basic knowledge of vehicle and equipment repair is an asset.
• Strong organizational and communication skills with exceptional attention to detail.
• Proficiency in fleet management software and Microsoft Office Suite.
• Ability to work collaboratively with multiple departments and vendors.
• Must possess a valid driver’s license with a clean driving record.

Responsibilities

• Write and manage detailed work orders for all vehicles and equipment entering the shop.
• Ensure repair notes and parts information are thorough, accurate, and up to date.
• Track and monitor vehicle repair costs, status reports, and downtime using fleet management software.
• Serve as the first line of communication for repair needs, assisting staff, vendors, and other stakeholders entering the shop.
• Act as the customer-facing representative, ensuring technicians remain focused on tasks without interruptions.
• Gather information on repair needs and assign tasks to the appropriate technician.
• Assist with maintaining parts inventory and participate in quarterly inventory audits.
• Coordinate with the purchasing department to ensure necessary parts and supplies are ordered promptly.
• Monitor parts orders and follow up with vendors and suppliers as needed.
• Track vehicle locations and assignments within the fleet.
• Transport vehicles to outside vendors for repairs when necessary.
• Assist with managing shop equipment, supply needs, and facility organization.
• Provide hands‑on assistance in the shop when needed.

Skills

Administrative experience

Customer-facing

Fleet management software

MS Office Suite

Driver's license

Cross-department collaboration

Tools

Microsoft Office

Job description

Deer Valley Resort in Park City, Utah is seeking a Vehicle Shop Administrator to provide administrative support for the vehicle repair shop. You will manage work orders, track repairs, and serve as the primary contact for shop needs to keep technicians focused and productive.

Responsibilities include creating detailed work orders, tracking costs, and coordinating with vendors and the purchasing team. The role requires strong organization, communication, and the ability to work across departments.