Fleet Licensing & Title Specialist

XTRA Lease; St. Louis (MO); On-site; USD 40,000 - 54,000; Full time

Job summary

XTRA Lease is seeking a Licensing Administrator in St. Louis, MO, to manage titles, registrations, and licensing for our fleet. The role requires strong communication, accuracy, and the ability to work independently to support branch teams and customers.

Responsibilities include coordinating with the DMV and finance partners, maintaining titles, and performing regular data checks. A high school diploma and administrative experience are required; advanced Excel skills are preferred.

Qualifications

• High School Diploma or equivalent; college degree preferred.
• Minimum two years of administrative experience.
• Advanced proficiency with Microsoft Excel.
• Ability to work independently and multitask with high attention to detail.
• Familiarity with vehicle title and licensing processes is a plus.

Responsibilities

• Resolving traffic citations by responding to the issuing entity and/or invoicing customer as needed.
• Partnering with finance companies and XTRA Lease branch teams to assist in trailer sales (providing proper documentation needed to fund sales, releasing titles, and cancelling registration on sold equipment).
• Coordinating and maintaining titles and registrations for all XTRA Lease equipment.
• Working directly with the DMV to register and title new trailers purchased from our manufacturers.
• Ensuring the accuracy of VIN numbers and associated license plates. Auditing electronic and paper data for accuracy.
• Acting as an internal and 3 rd party contact for citations, licensing, registration, and sales.
• Researching state specific requirements related to title and licensing.
• Running reports regularly to catch errors and ensure accuracy.

Skills

Attention to detail

Excellent communication

MS Excel

MS Office

Administrative multitasking

Education

High School Diploma

College degree preferred

Tools

Microsoft Access

Job description

XTRA Lease is seeking a Licensing Administrator in St. Louis, MO, to manage titles, registrations, and licensing for our fleet. The role requires strong communication, accuracy, and the ability to work independently to support branch teams and customers.

Responsibilities include coordinating with the DMV and finance partners, maintaining titles, and performing regular data checks. A high school diploma and administrative experience are required; advanced Excel skills are preferred.