Licensing Administrator

XTRA Lease; St. Louis (MO); On-site; USD 40,000 - 54,000; Full time

Job summary

XTRA Lease is seeking a Licensing Administrator in St. Louis, MO, to manage titles, registrations, and licensing for our fleet. The role requires strong communication, accuracy, and the ability to work independently to support branch teams and customers.

Responsibilities include coordinating with the DMV and finance partners, maintaining titles, and performing regular data checks. A high school diploma and administrative experience are required; advanced Excel skills are preferred.

Qualifications

• High School Diploma or equivalent; college degree preferred.
• Minimum two years of administrative experience.
• Advanced proficiency with Microsoft Excel.
• Ability to work independently and multitask with high attention to detail.
• Familiarity with vehicle title and licensing processes is a plus.

Responsibilities

• Resolving traffic citations by responding to the issuing entity and/or invoicing customer as needed.
• Partnering with finance companies and XTRA Lease branch teams to assist in trailer sales (providing proper documentation needed to fund sales, releasing titles, and cancelling registration on sold equipment).
• Coordinating and maintaining titles and registrations for all XTRA Lease equipment.
• Working directly with the DMV to register and title new trailers purchased from our manufacturers.
• Ensuring the accuracy of VIN numbers and associated license plates. Auditing electronic and paper data for accuracy.
• Acting as an internal and 3 rd party contact for citations, licensing, registration, and sales.
• Researching state specific requirements related to title and licensing.
• Running reports regularly to catch errors and ensure accuracy.

Skills

Attention to detail

Excellent communication

MS Excel

MS Office

Administrative multitasking

Education

High School Diploma

College degree preferred

Tools

Microsoft Access

Job description

Licensing Administrator

Regular Full-Time — St. Louis, MO, US

Our Licensing Administrator role could be just the spot to start your career with XTRA Lease. If you have strong attention to detail along with great communication skills, this job could be a great fit for you!

As a Licensing Administrator, a typical day would include:

• Resolving traffic citations by responding to the issuing entity and/or invoicing customer as needed.
• Partnering with finance companies and XTRA Lease branch teams to assist in trailer sales (providing proper documentation needed to fund sales, releasing titles, and cancelling registration on sold equipment).
• Coordinating and maintaining titles and registrations for all XTRA Lease equipment.
• Working directly with the DMV to register and title new trailers purchased from our manufacturers.
• Ensuring the accuracy of VIN numbers and associated license plates. Auditing electronic and paper data for accuracy.
• Acting as an internal and 3 rd party contact for citations, licensing, registration, and sales.
• Researching state specific requirements related to title and licensing.
• Running reports regularly to catch errors and ensure accuracy.

Job Requirements

• High School Diploma or equivalent; College degree preferred.
• Minimum two years of administrative experience.
• Advanced proficiency with Microsoft and Excel.
• Ability to work independently and multitask with high attention to detail.
• Ability to work under deadline.
• Previous experience coordinating vehicle title and licensing in a vehicle auction, car rental, or other large fleet setting preferred, but not necessary.
• Familiarity with Microsoft Access a plus

As a Licensing Administrator with XTRA Lease, you’ll need the ability to accurately review various and detailed information. The people who succeed in licensing and registration have the ability to effectively communicate in both verbal and written forms across the organization. Your attention to detail, outstanding communication, and professional dedication will earn the rewards of a generous compensation package which includes a competitive salary and comprehensive benefits.

About Us

XTRA Lease is the leader in the truck-trailer rental industry in North America. We’re not truckers, but we’re proud to support the transportation industry. For more than 50 years, our team has focused on providing “the box” to trucking companies that supply manufacturing plants, grocery stores, and distribution centers with the products used in daily life. And as a subsidiary of Berkshire Hathaway, we have the financial backing to support our customers and give our employees a level of stability that’s hard to beat.