Fleet Liaison

Department of Building; New York (NY); Hybrid; USD 90,000 - 110,000; Full time

Job summary

City of New York seeks an Investigator (Employee Discipline - 31169) to coordinate fleet operations and ensure compliance across multiple agencies. You will perform field work, data audits, and cross-department liaison to address incidents and inefficiencies.

Remote work up to 2 days per week under the Remote Work Pilot Program; a NY driver license is required and residency may be needed for assignment.

Qualifications

• Four-year high school diploma or equivalent plus four years of full-time experience in related fields OR
• Bachelor's degree from an accredited college OR
• Education/experience equivalent to above

Responsibilities

• Track vehicle utilization and assignments.
• Track vehicle maintenance reports.
• Track vehicle registrations.
• Liaise with DOF to resolve parking and moving violations.
• Prepare fleet purchase requests.
• Review and audit EZPass usage.
• Coordinate DOT permit allocation/requests.
• Review/submit vehicle accident reports into DCAS system and conduct field visits as needed.
• Track mileage logs.
• Assist in Fleet Budget preparation.
• Coordinate Agency WEX Card assignments.
• Serve as Zip Car Administrator.
• Monitor expenses related to Fleet activities (Fuel, Maintenance, EZPass, Zipcar).
• Liaise with Office of Risk Management and Audit Compliance and IAD on fleet matters.
• Assist Fleet Supervisor in identifying alleged vehicle misconduct; perform preliminary analysis.
• Operate a motor vehicle and drive the Commissioner as needed.

Skills

Organizational skills

Analytical skills

Written communication

Verbal communication

Education

High School Diploma or equivalent

Bachelor's degree

Tools

Microsoft Office

Job description

Fleet Liaisons are critical to ensuring the safe, compliant, and efficient operation of a fleet of approximately 350 vehicles. This role works closely with oversight agencies, including DCAS Fleet, the Department of Finance, Department of Transportation (DOT), and OMB, as well as internal audit units. By managing vehicle registrations, coordinating service schedules, and ensuring timely maintenance and inspections, the position reduces operational risk, minimizes downtime, and extends vehicle lifespan.

• Tracking vehicle utilization and assignments.
• Tracking vehicle maintenance reports.
• Tracking vehicle registrations.
• Acting as a liaison with DOF in resolving and dispositioning parking and moving violations.
• Preparing fleet purchase requests.
• Reviewing and auditing E-ZPass usage.
• Coordinating DOT permit allocation and requests.
• Reviewing and submitting vehicle accident and incident reports into DCAS database; perform field work, including visiting vehicle accident sites, as needed.
• Tracking mileage logs.
• Assisting in the preparation of the Fleet Budget.
• Coordinating Agency WEX Card (gas pin) assignments.
• Serving as Zip Car Administrator.
• Monitoring expenses related to all Fleet activity including, but not limited to, Fuel, Maintenance, EZPass, Zipcar, and Employee Personal Expense Reimbursement.
• Acting as a liaison with the Office of Risk Management and Audit Compliance and Office of Internal Affairs and Discipline (IAD) on fleet related matters.
• Assisting the Fleet Supervisor in identifying alleged vehicle misconduct; perform preliminary analysis and make referrals to appropriate units.
• Operating a motor vehicle.
• Driving the Commissioner to and from appointments throughout the day, occasionally working in late evenings and/or weekends, as assigned.

LICENSE REQUIREMENT

At the time of appointment to this position, you must have a motor vehicle driver license valid in the State of New York. If you have moving violations, license suspension, or an accident record, you may be disqualified. This license must be maintained for the duration of your employment.

MINIMUM QUALIFICATION REQUIREMENTS

1. A four-year high school diploma or its educational equivalent and four years of satisfactory full-time experience in one or more of the fields of criminal justice administration and planning, forensic science, human resources, labor relations, auditing, building inspection, or legal affairs; or
2. A baccalaureate degree from an accredited college;
3. Education and/or experience equivalent to "1" or "2" above.

REMOTE WORK

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program.

INVESTIGATOR (EMPLOYEE DISCIPL - 31169

Preferred Skills

• Excellent organizational, analytical, written, and verbal communications skills
• Proficiency in Microsoft Office
• Demonstrate complete trustworthiness and discretion

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.