Fleet Coordinator

FINANCIAL INFO SVCS AGENCY; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

NYC Financial Information Services Agency - Office of Payroll Administration (FISA-OPA) seeks a Fleet Coordinator to manage the city fleet, ensure maintenance, and coordinate dispatch and driver assignments.

The role includes driving for the Executive Director and senior staff, coordinating with DCAS Fleet Operations, and preparing monthly vehicle status reports.

Qualifications

• Must have a valid and clean NYS driver license.
• Strong communication, organizational, and customer service skills.

Responsibilities

• Oversee daily operations of the fleet and ensure maintenance.
• Schedule servicing, dispatch vehicles, and manage overnight parking.
• Deliver parcels and urgent documents to city agencies and locations.
• Serve as primary driver for the Executive Director and senior staff to meetings in NYC.
• Coordinate with DCAS Fleet Operations and review vehicle maintenance reports.

Skills

Communication skills

Organizational skills

Customer service

Job description

ONLY OPEN TO CITY EMPLOYEES WHO ARE PERMANENT IN THE TITLE OF MOTOR VEHICLE OPERATOR OR WHO ARE PERMANENT IN A COMPARABLE TITLE.

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) is recruiting a Fleet Coordinator.

The Fleet Coordinator will be responsible for:

• Overseeing the daily operations of the FISA-OPA vehicle fleet ensuring the fleet vehicles are properly maintained; scheduling and coordinating the servicing, dispatching and overnight parking of the agency's fleet vehicles; performing onsite minor repairs and directing major repairs to maintenance repair shop.
• Initiating requisitions for needed automotive supplies and repairs, investigating agency's vehicular accidents, preparing and submitting accident reports as required by law.
• Delivering small parcels and urgent correspondence, reports, legal and negotiable documents to and from all agencies, and work locations.
• Assisting the Mail and Photocopy unit as requested, receiving and processing incoming and outgoing mail; transporting materials to the Post Office for mailing when needed. Coordinating pickup and deliveries with the United States Post Office, UPS and FedEx.
• Serving as primary driver for the Executive Director and senior management personnel to and from official business meetings throughout the city of New York. Driving responsibilities will include transporting staff and equipment to agency alternate Data Center sites in New Jersey.
• Acting as liaison between FISA-OPA and DCAS Fleet Operations unit; operating one or more types of vehicles, such as passenger car, extended vans, etc. and maintaining vehicles in compliance with New York City Citywide Department of Citywide Administrative Services; ensuring vehicle operators obey all rules and regulations imposed by the DMV department., reviewing various DCAS and ARI reports on the condition of vehicles repaired or requiring maintenance; preparing monthly Fleet Vehicles status reports.
• It is important for the candidate to demonstrate strong communication, organizational, and customer service skills. Time management skills and the ability to work independently are essential for this position.
• Candidate must possess a valid and clean NYS driver's license.

Additional Information

P-007

MOTOR VEHICLE OPERATOR - 91212

Minimum Qualifications

Education and Experience Requirements: There are no formal education or experience requirements.

Driver License Requirement: By the time you are appointed to this position, you must have a motor vehicle driver license valid in the State of New York. If you have moving violations, license suspension(s) or an accident record, you may be disqualified. This license must be maintained for the duration of your employment.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.