Fleet & Facilities Operations Coordinator

Vaco; Plainfield (IN); On-site; USD 60,000 - 70,000; Full time

Job summary

Vaco seeks an Operations Coordinator to support Facilities, Fleet, Travel, and Compliance at our Plainfield, IN site. This 100% onsite role requires hands-on organization to keep fleets ready, ensure DOT compliance, coordinate event travel, and maintain facilities and administrative operations.

You will partner with leadership, vendors, and teams to keep operations efficient, compliant, and race-ready, balancing long-term planning with day-to-day tasks in a fast-paced motorsports environment.

Qualifications

• Experience in fleet management, facilities coordination, office administration, logistics, or a similar role.
• Strong organizational and time-management skills - able to juggle multiple priorities and deadlines without missing a beat.
• Experience managing vendor relationships, comparing quotes, and coordinating services.
• A proven ability to coordinate schedules, people, vehicles, and vendors simultaneously.
• Strong written and verbal communication skills.
• Comfort with Microsoft Office, Google Workspace, spreadsheets, and scheduling tools.
• Sharp attention to detail and solid recordkeeping habits.
• A practical problem-solver who can work independently with minimal day-to-day oversight.
• Flexibility to adapt as priorities shift, along with the initiative to jump in where needed.
• Professionalism and good judgment when handling company information and working with internal and external partners.

Responsibilities

• Fleet & Transportation Management: Coordinate scheduling, availability, utilization, maintenance, and records of company vehicles and equipment.
• Travel & Event Logistics: Coordinate event travel including transportation, lodging, rental vehicles, and accommodations.
• Facility & Property Support: Coordinate maintenance, inspections, and cleaning for facilities; manage office needs and IT vendor relationships.
• Administrative & General Support: Organize company records, track deadlines and renewals, coordinate mail and office supplies.

Skills

Fleet management

Facilities coordination

Vendor management

Time management

Communication skills

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Vaco seeks an Operations Coordinator to support Facilities, Fleet, Travel, and Compliance at our Plainfield, IN site. This 100% onsite role requires hands-on organization to keep fleets ready, ensure DOT compliance, coordinate event travel, and maintain facilities and administrative operations.

You will partner with leadership, vendors, and teams to keep operations efficient, compliant, and race-ready, balancing long-term planning with day-to-day tasks in a fast-paced motorsports environment.