Fleet & Facilities Coordinator

Primary Services; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Primary Services in Houston seeks a Fleet & Facilities Coordinator to oversee its fleet vehicle program and support General Services across affiliates. You’ll manage the full vehicle lifecycle, coordinate with drivers, vendors, and internal stakeholders, and contribute to workplace initiatives.

This role emphasizes safety, operational excellence, and continuous improvement, with responsibilities including fleet records, reporting, and coordinating facilities work orders and office moves.

Qualifications

• Bachelor's degree preferred; equivalent professional experience considered.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and customer service skills across all levels of the organization.

Responsibilities

• Manage fleet vehicle program including ordering, maintenance coordination, utilization monitoring, inventory management, and disposition.
• Maintain accurate fleet records, reporting, and documentation throughout the vehicle lifecycle.
• Serve as primary liaison between affiliates, drivers, fleet vendors, and management.
• Develop and implement fleet procedures and continuous improvement initiatives.
• Coordinate facilities work orders, vendor management, and office moves.

Job description

Join the corporate services organization supporting a global multi-energy company with more than 100,000 employees operating in over 130 countries. This role offers broad exposure across multiple affiliated business units, opportunities to improve enterprise processes, and the chance to help deliver the workplace services that keep critical business operations running smoothly.

An established corporate services organization supporting a leading global multi-energy company is seeking a Fleet & Facilities Coordinator to oversee its fleet vehicle program while supporting General Services operations across multiple affiliates. The Fleet & Facilities Coordinator will manage the full vehicle lifecycle, collaborate with internal stakeholders and vendors, and contribute to workplace initiatives that strengthen business continuity and operational excellence.

Responsibilities

• Manage the fleet vehicle program, including vehicle ordering, maintenance coordination, utilization monitoring, inventory management, and vehicle disposition while ensuring compliance with company policies.
• Maintain accurate fleet records, reporting, and documentation throughout the vehicle lifecycle.
• Serve as the primary liaison between affiliates, drivers, fleet vendors, and management regarding fleet operations.
• Develop and implement fleet procedures and continuous improvement initiatives that enhance operational performance and customer service.
• Coordinate facilities work orders while supporting General Services operations, including vendor management, office moves, workplace services, and building support.
• Provide General Services support across multiple affiliated business units.
• Support the Tower Fire Warden Program through meeting participation, coordination activities, and quarterly fire drills.
• Administer corporate American Express programs for tower and remote locations.
• Participate in the Hurricane Response Committee and support business continuity initiatives.
• Serve as the ODP Website Key User for designated affiliates.
• Collaborate with internal departments and leadership while maintaining a strong commitment to safety and customer service.

Qualifications

• Bachelor's degree is preferred; equivalent professional experience will be considered.
• Experience coordinating fleet operations, facilities, workplace services, or general services functions.
• Proficiency with Microsoft Word, Excel, PowerPoint, SAP, and Star Cristal.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities in a collaborative, team-oriented environment.
• Excellent communication and customer service skills with the ability to work effectively across all levels of the organization.
• Demonstrated commitment to safety, operational excellence, and continuous improvement.