Safety and Fleet Coordinator

AAA Fire Protection, Inc.; Seattle (WA); On-site; USD 44,083 - 49,593; Full time

Benefits offered by this job

Medical, Dental and Vision coverage

401K Retirement Plan with Companymatch

8 paid holidays off per year

Paid Time Off (PTO) Plan

Life Insurance

Employee Assistant Program

Company Paid Short- and Long-Term Dis"

Job summary

AAA Fire Protection, Inc. is seeking a Safety and Fleet Coordinator in Seattle to support company-wide safety initiatives and manage fleet operations. This role serves as a liaison between leadership, the safety committee, vendors, and field teams.

The ideal candidate is highly organized, proactive, and comfortable balancing administrative duties with field-facing support, including training, PPE, vehicle setup, telematics, and vendor compliance tasks.

Qualifications

• Experience in safety coordination, fleet management, or administrative operations.
• Strong organizational and recordkeeping skills with attention to detail.
• Effective communication with field staff, vendors, and leadership.
• Comfort with technology platforms, document management systems, and reporting tools.
• Ability to handle sensitive information professionally.
• Proactive, dependable, and able to manage multiple priorities.

Responsibilities

• Coordinate safety training, maintain training records, certifications.
• Support AGC Retro and other safety documentation.
• Liaise between Safety Committee and leadership; communicate initiatives and follow-ups.
• Monitor PPE requests and ensure proper safety equipment.
• Coordinate new vehicle setup, rentals, toll accounts, and vehicle assignments.
• Schedule and track routine vehicle maintenance; ensure standards.
• Manage telematics systems; monitor and report safety/usage concerns.
• Support insurance claims; coordinate documentation with escalation.
• Maintain approved subcontractor list; keep agreements and docs current.
• Assemble vendor packets and collect insurance certificates and safety docs.
• Coordinate with accounting to provide required documentation for customers.
• Coordinate contract execution and monitor completion.
• Assist leadership and project teams on safety, fleet, and compliance needs.
• Maintain logs and tracking documents for safety, fleet, and vendor compliance.

Skills

Safety coordination

Fleet management

Administrative operations

Organizational skills

Communication

Tech literacy

Tools

Telematics systems

Document management systems

Job description

Position Overview

The Safety and Fleet Coordinator is responsible for supporting company-wide safety initiatives and managing fleet-related operations to ensure compliance, efficiency, and employee safety. This role serves as a key liaison between leadership, the safety committee, vendors, and field teams. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable balancing administrative responsibilities with field-facing support.

Key Responsibilities

Safety & Compliance

• Coordinate safety training programs and maintain accurate training records, including CPR, confined space and other required certifications.
• Support AGC Retro and other safety-related documentation requirements.
• Serve as a liaison between the Safety Committee and company leadership, helping communicate initiatives, concerns, and follow-up actions.
• Monitor, manage, and fulfill PPE requests to ensure employee have required safety equipment.

Fleet Management

• Coordinate new vehicle setup, rentals as needed, Good To Go toll accounts, and vehicle assignments.
• Schedule and track routine vehicle maintenance and updates, ensuring compliance with company standards.
• Manage telematics systems, including monitoring, reporting, and follow-up on safety or usage concerns.
• Support insurance claims related to vehicle accidents and property damage, coordinating documentation and communication as needed.

Vendor & Subcontractor Administration

• Maintain the approved subcontractor list, ensuring agreements and documentation are current.
• Assemble and manage vendor packets, collecting insurance certificates, safety documentation, and required agreements.
• Work with accounting to ensure customers receive all required documentation and support to facilitate smooth transactions.
• Coordinate requested contract execution and monitor completion.

Administrative & Cross-Functional Support

• Assist leadership and project teams with safety, fleet, and compliance-related needs.
• Maintain accurate records, logs, and tracking documents related to safety, fleet, and vendor compliance.

Benefits

• Medical, Dental and Vision coverage, including some plans that are 100% employer paid
• 401K Retirement Plan with Company match
• 8 paid holidays off per year
• Paid Time Off (PTO) Plan
• Life Insurance
• Employee Assistant Program
• Company Paid Short- and Long-Term Disability Insurance
• Salary Range $32 - $36 per hour

Requirements

• Experience in safety coordination, fleet management, or administrative operations (construction, trades, or service industries preferred).
• Strong organizational and recordkeeping skills with attention to detail.
• Ability to communicate effectively with field staff, vendors, and leadership.
• Comfortable working with technology platforms, document management systems, and reporting tools.
• Ability to handle sensitive and confidential information with professionalism.
• Proactive, dependable, and able to manage multiple priorities.

Preferred Experience

• Familiarity with fleet telematics systems and vehicle safety programs.
• Experience supporting safety committees or compliance efforts.
• Prior exposure to vendor or subcontractor compliance management.