Fleet Coordinator

TSTC; Marshall (TX); On-site; USD 49,000 - 53,000; Full time

Job summary

Texas State Technical College (TSTC) is seeking a Fleet Coordinator to lead daily operations of campus vehicle fleets in Fort Bend and Marshall. You will optimize utilization, oversee maintenance, manage registrations, and coordinate driver schedules while ensuring regulatory compliance and cost control.

The role requires an Associate Degree or 2 years of fleet management experience, strong organizational skills, and proficiency with fleet software.

Qualifications

• Associate Degree or 2 years' experience in fleet management.
• Knowledge of vehicle maintenance and repair processes.
• Familiarity with transportation regulations and compliance.
• Strong organizational and multitasking skills.
• Problem-solving abilities and attention to detail.
• Effective communication and interpersonal skills.
• Proficiency in using fleet management software and tools.
• Ability to work independently and in a team.

Responsibilities

• Coordinate daily operations of the fleet at Fort Bend and Marshall campuses.
• Oversee maintenance and repairs; manage preventive maintenance schedules.
• Track vehicle registration, renewals and titles.
• Serve as main point of contact for vehicle-related questions.
• Maintain fleet records and supervise driver schedules.
• Monitor fleet-related expenses and assist in budgeting.
• Maintain relationships with dealers and repair facilities.
• Manage vehicle reservations and asset transfers.

Skills

Organizational skills

Communication

Problem solving

Teamwork

Education

Associate Degree

2 years' experience in fleet management

Tools

Efleets

FleetCommander

TxFS

Fleet management software

Job description

Job Description

The Fleet Coordinator is responsible for management and coordination of the daily operations of TSTC's fleet vehicles at our Fort Bend and Marshall campuses. The coordinator will ensure efficient vehicle utilization, oversee maintenance and repairs, monitor driver schedules, and maintain compliance with transportation regulations.

Hiring Range is $49-53K. The final salary offer will be determined based on the candidate's qualifications and experience. Equivalent combination of education, training and relevant professional experience will be considered.

Essential Functions

• Employee will demonstrate TSTC Core values of Excellence, Accountability, Service and Integrity with internal and external stakeholders, customers, students and members of the community.
• Ensure accurate fleet lists for assigned campuses in all fleet systems including but not limited to Efleets, FleetCommander and TxFS (State Database).
• Coordinate preventative maintenance schedules and repair of fleet vehicles and transport vehicles to and from appointments.
• Assist with the delivery, disposal and transfer processes of vehicles; including removal and cancelation of plates, toll tags, fuel cards, systems updates and asset assignment
• Responsible for managing vehicle registration, renewal, and titles.
• Maintain relationships with local dealers, repair facilities, body shops and wash providers, manage payment for all of these vendors.
• Maintain accurate records of all fleet maintenance and repair activities.
• Track fleet-related expenses and assist in budget planning.
• Manage vehicle reservation requests.
• Serve as main point of contact for all vehicle related questions and issues.

Education/Experience/Knowledge/Skills

• Associate Degree, or 2 years' experience in fleet management or a related field.
• Knowledge of vehicle maintenance and repair processes.
• Familiarity with transportation regulations and compliance.
• Strong organizational and multitasking skills.
• Problem-solving abilities and attention to detail.
• Effective communication and interpersonal skills.
• Proficiency in using fleet management software and tools.
• Ability to work independently and in a team.

Equal Opportunity Employer

Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC.

Background Checks

A criminal history background check will be required for the finalist(s) under consideration for this position.