Fleet Coordinator

IES Residential; Hudson (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive Pay

Company 401(k) with Employer Match

Paid Time Off

Company Paid Life Insurance

Medical Coverage options

Job summary

IES Residential is seeking a detail‑oriented Fleet Coordinator to manage vehicle operations, accident claims, and telematics systems, ensuring compliance with safety standards and minimizing downtime. This role requires strong documentation and organizational skills in a fast‑paced environment.

You will maintain records, coordinate repairs, monitor Verizon Fleetmatics, review dash cam footage, and generate weekly reports for HR and management.

Qualifications

• High school diploma or equivalent.
• Prior fleet management, logistics, or admin coordination experience preferred.
• Strong organizational and documentation skills.
• Experience or familiarity with telematics (Verizon Fleetmatics) is a plus.
• Proficiency in Microsoft Office (Excel/Word/Outlook).
• Valid driver’s license with a clean driving record.
• Ability to pass a background screening.

Responsibilities

• Manage and file auto accident claims; track through resolution and payment.
• Maintain records on vehicle repairs, status, location and payments.
• Organize auto accident files with clear status notes for visibility.
• Coordinate and schedule vehicle repairs promptly to minimize downtime.
• Arrange repair pickups/drop-offs and oversee logistics.
• Monitor Verizon Fleetmatics for GPS and camera units functionality.
• Identify non-reporting GPS/camera systems and coordinate repairs or replacements.
• Ground vehicles with damaged GPS until repairs are completed.
• Coordinate installation of cameras where lacking.
• Review dash cam footage weekly and report unsafe driving behaviors.
• Generate and distribute weekly HR/management reports.
• Provide weekly updates on GPS/camera issues and actions taken.
• Oversee toll accounts (E‑ZPass/SunPass).
• Perform other related duties as assigned.

Skills

Fleet management experience

Organizational skills

Documentation skills

Communication and problem solving

Multi-tasking ability

Background screening awareness

Education

High school diploma or equivalent

Tools

Verizon Fleetmatics

Microsoft Office (Excel, Word, Outlook)

Job description

Position Summary

We are seeking a detail‑oriented and proactive Fleet Coordinator to manage vehicle operations, accident claims, and telematics systems. This role is critical in minimizing fleet downtime, ensuring accurate documentation, and maintaining compliance with company safety standards.

Key Responsibilities

• Manage and file auto accident claims with third-party insurance carriers; track each claim through resolution and payment.
• Maintain accurate and up-to-date records on vehicle repairs, including status, location, completion dates, and outstanding payments.
• Organize and manage auto accident files, ensuring clear documentation and status notes for visibility across teams.
• Coordinate and schedule vehicle repairs promptly, regardless of insurance payment status, to minimize downtime.
• Arrange repair appointments and oversee vehicle drop‑off and pick‑up logistics.
• Monitor and maintain the Verizon Fleetmatics system to ensure GPS and camera units are functioning properly.
• Identify vehicles with malfunctioning or non‑reporting GPS/camera systems and coordinate repairs or replacements.
• Ensure vehicles with damaged GPS systems are grounded until repairs are completed.
• Identify vehicles lacking cameras and coordinate installation with Verizon or third‑party vendors.
• Review dash cam footage weekly and report any unsafe driving behaviors, including distractions, near‑misses, collisions, or traffic violations.
• Generate and distribute weekly reports for HR and management as requested.
• Provide weekly updates on GPS and camera issues, including corrective actions taken.
• Oversee company toll accounts, including E‑ZPass and SunPass.
• Perform other related duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous experience in fleet management, logistics, or administrative coordination preferred.
• Strong organizational and documentation skills.
• Experience with telematics systems (e.g., Verizon Fleetmatics) is a plus.
• Ability to manage multiple tasks and prioritize effectively in a fast‑paced environment.
• Strong communication and problem‑solving skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Valid driver’s license with a clean driving record required.
• Ability to pass a background screening.

Physical Requirements & Work Environment

Primarily office‑based with regular computer use for extended periods. Frequent sitting, with occasional standing, walking, bending, and lifting up to 25 pounds. Visual and cognitive ability to review detailed records and dash cam footage. Fast‑paced environment requiring attention to detail, multitasking, and timely follow‑up. Frequent interaction with vendors, drivers, insurance companies, and internal teams.

License Required

Yes

Job Locations

US-FL-Hudson

Benefits

• Competitive Pay
• Company 401(k) plan with Employer Contribution Match
• Company Paid Time Off
• Company Paid Life Insurance
• Choice of Medical Coverage including Prescription and Short Term Disability Plans
• Choice of Dental and Vision Coverage
• Optional Long‑term Disability
• Critical Illness, Accident, Legal and Pet Coverage
• Auto and Home Insurance Discount Programs

EEO Statement

• ISE policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated.
• IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.
• IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990.
• Applicants who need accommodation in the job application process should contact the IES corporate office at [phone] or any IES office to request assistance.
• IES participates in E‑Verify.
• Right to Work/Ley de Derecho al Trabajo.