Fleet Client Services & Billing Specialist II

Cox Automotive Inc.; Hillsborough Township (NJ); On-site; USD 30,000 - 45,000; Full time

Job summary

Cox Fleet in New Jersey is seeking a Fleet Services & Billing Specialist to support the growth of the company. The role focuses on billing across markets, coordinating maintenance transactions, and maintaining accurate customer documentation.

Ideal candidates have strong communication, organizational, and Excel/data-entry skills, with the ability to collaborate across teams and provide excellent service to customers.

Qualifications

• High School Diploma or GED required; related discipline with additional certs/degree acceptable.
• Excellent verbal and written communication; able to engage across levels of the organization.
• Proven ability to collaborate cross‑functionally and build positive relationships.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Proficient in Excel and data entry; able to learn new platforms quickly.

Responsibilities

• Assist with the billing process in all markets in the area.
• Manage the follow-up maintenance transactions lifecycle from origination to repair completion.
• Document customer interactions accurately in Cox Fleet systems.
• Provide excellent customer service for internal and external customers.
• Establish professional rapport with customers and obtain approvals for repairs and services.
• Proactively schedule preventative maintenance to drive repeat business.
• Coordinate with Field Operations to assign the right technicians to accounts.
• Encourage advance scheduling to maintain a steady workflow for technicians.
• Support dispatching and service scheduling improvements.
• Perform additional duties and special projects as assigned.

Skills

Customer service

Communication

Organizational skills

Problem solving

Data entry

Education

High School Diploma or equivalent

Tools

FSCA IT Systems

Web Wrench

MobileFrame

RO Writer

Job description

Looking for candidates in New Jersey for this position.

Cox Fleet keeps your fleet moving!

Headquartered in Indianapolis, Cox Fleet has grown to become one of the largest fleet maintenance companies in the country.

Cox Fleet is the leading provider of on‑site mobile maintenance and repair services nationwide, offering mobile on‑site fleet service for light medium, and heavy‑duty trucks and trailers. Cox Fleet also services customers utilizing its 20+ nationwide service centers; each offering select services, such as accident repair, paint, refurbishment, and heavy mechanical repair. Supported by a 24/7 in‑house call center, Cox Fleet provides maintenance scheduled and unscheduled services to fleets anywhere, anytime.

Cox Fleet is currently hiring a Fleet Services & Billing Specialist to support the growth of the company.

Duties & Responsibilities

• Assist with the billing process in all markets in area.


• Managing the follow up maintenance transactions lifecycle from origination until the customer unit is in control/custody of the repair technician


• Timely and accurate documentation and notation in all Cox Fleet systems regarding each customer contact


• Providing excellent customer service for all internal and external customer calls


• Be professional and establish positive customer rapport


• Obtain customers approval for all repairs and services to be performed


• Proactively contact customers to schedule preventative maintenance at regular intervals, driving repeat business


• Partner and communicate consistently with Field Operations to schedule the right technicians to accounts, resulting in a positive customer experience


• Encourage customers to schedule repairs and maintenance in advance, creating a consistent pipeline of work for each supported technician


• Continuously develop and improve company capabilities in Dispatching and Service Scheduling


• Additional duties and special projects as assigned

Requirements

• High School Diploma/GED and 3 years' experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and up to 1 year of experience; or 5 years' experience in a related field


• Excellent verbal and written communication skills; Ability to effectively communicate at all levels of the organization.


• Proven track record to collaborate cross‑functionally, build positive relationships and become a trusted partner to relevant cross functional partners.


• Excellent organizational skills and the ability to balance a variety of tasks.


• Strong Excel and data entry skills, and the ability to learn new platforms (such as FSCA IT Systems, including Web Wrench, MobileFrame, RO Writer)


• Common knowledge of the trucking industry; experience with fleet maintenance or other transportation experience in automotive/trucking would be very helpful.


• Ability to work independently and collaboratively within a team environment.


• Excellent problem‑solving skills


• Highly organized with exceptional follow‑through abilities

USD 21.83 - 32.79 per hour

Compensation

Hourly pay rate is in the range of $21.83 - $32.79/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits

Employees are eligible to receive a minimum of 6.67 hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets