Fleet Client Services and Billing Specialist II

Fleet Services by Cox Automotive; Pennsylvania; On-site; USD 42,000 - 65,000; Full time

Job summary

Fleet Services by Cox Automotive is seeking a Fleet Services Coordinator II to support growth across Cox Fleet service offerings. The role focuses on billing, transaction lifecycle management, and coordinating with field operations to schedule technicians for accounts.

The position requires strong communication, organization, and cross-functional collaboration, with direct interaction with customers and internal teams to ensure timely maintenance and repair workflows.

Qualifications

• HS diploma or GED with up to 3 years in a related field, or an equivalent combination of education and experience.
• Strong verbal and written communication, able to interact at all levels of the organization.
• Proven ability to collaborate cross-functionally and build trusted working relationships.

Responsibilities

• Assist with the billing process in all markets in area.
• Manage the follow up maintenance transactions lifecycle from origination until the customer unit is in control/custody of the repair technician
• Document all customer contacts accurately in Cox Fleet systems
• Provide excellent customer service for internal and external calls
• Obtain customer approval for repairs and services to be performed
• Proactively schedule preventative maintenance to drive repeat business
• Coordinate with Field Operations to schedule technicians to accounts for a positive customer experience
• Support dispatching and service scheduling improvements and participate in special projects as assigned

Skills

Excel

Data entry

Communication

Cross-functional collaboration

Problem solving

Education

High School Diploma or GED

Tools

FSCA IT Systems

Web Wrench

MobileFrame

RO Writer

Job description

EOE, including disability/vets****

Candidate must be located in PA/NJ or DE

Cox Fleet keeps your fleet moving!

Headquartered in Indianapolis, Cox Fleet has grown to become one of the largest fleet maintenance companies in the country.

Cox Fleet is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. Cox Fleet also services customers utilizing its 20+ nationwide service centers; each offering select services, such as accident repair, paint, refurbishment, and heavy mechanical repair. Supported by a 24/7 in-house call center, Cox Fleet provides maintenance scheduled and unscheduled services to fleets anywhere, anytime.

Cox Fleet is currently hiring a Fleet Services Coordinator II to support the growth of the company.

Duties & Responsibilities:

• Assist with the billing process in all markets in area.
• Managing the follow up maintenance transactions lifecycle from origination until the customer unit is in control/custody of the repair technician
• Timely and accurate documentation and notation in all Cox Fleet systems regarding each customer contact
• Providing excellent customer service for all internal and external customer calls
• Be professional and establish positive customer rapport
• Obtain customers approval for all repairs and services to be performed
• Proactively contact customers to schedule preventative maintenance at regular intervals, driving repeat business
• Partner and communicate consistently with Field Operations to schedule the right technicians to accounts, resulting in a positive customer experience
• Encourage customers to schedule repairs and maintenance in advance, creating a consistent pipeline of work for each supported technician
• Continuously develop and improve company capabilities in Dispatching and Service Scheduling
• Additional duties and special projects as assigned

Requirements:

• High School Diploma/GED and 3 years’ experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and up to 1 year of experience; or 5 years’ experience in a related field
• Excellent verbal and written communication skills; Ability to effectively communicate at all levels of the organization.
• Proven track record to collaborate cross-functionally, build positive relationships and become a trusted partner to relevant cross functional partners.
• Excellent organizational skills and the ability to balance a variety of tasks.
• Strong Excel and data entry skills, and the ability to learn new platforms (such as FSCA IT Systems, including Web Wrench, MobileFrame, RO Writer)
• Common knowledge of the trucking industry; experience with fleet maintenance or other transportation experience in automotive/trucking would be very helpful.
• Ability to work independently and collaboratively within a team environment.
• Excellent problem-solving skills
• Highly organized with exceptional follow-through abilities