Fleet and Tooling Manager

Premise Inc.; Minneapolis (MN); On-site; USD 75,000 - 105,000; Full time

Job summary

Premise Inc. is seeking a Fleet and Tooling Manager to oversee the company’s fleet of vehicles, construction equipment, and tools. You will ensure safety, compliance, and cost efficiency while optimizing asset performance.

Key responsibilities include maintenance scheduling, procurement planning, budget oversight, and regulatory compliance. The role requires strong vendor management, data analysis, and cross-functional collaboration in a dynamic warehouse environment.

Qualifications

• Bachelor’s degree in Business Administration, Logistics, or a related field (preferred).
• Minimum 3 years of experience in fleet and equipment management, preferably in the construction industry.
• Strong understanding of vehicle and equipment maintenance practices.
• Proficient in fleet management software (Tenna preferred) and Microsoft Office Suite.
• Excellent organizational and communication skills.
• Ability to manage multiple projects and deadlines effectively.
• Valid driver’s license and clean driving record. CDL Class A preferred.

Responsibilities

• Oversee the operation, maintenance, and performance of all vehicles and equipment.
• Implement preventive maintenance schedules to reduce downtime and increase efficiency.
• Track and analyze fleet metrics, including fuel consumption, maintenance costs, and usage rates.
• Coordinate delivery of equipment and materials to support operational needs.
• Perform minor repair work on vehicles and equipment as needed.
• Negotiate vendor contracts and supplier agreements for equipment purchases and services.
• Develop and oversee the fleet and equipment budget, ensuring resources are allocated efficiently.
• Monitor fleet-related expenditures and implement cost-saving measures.
• Ensure drivers files are up to date and vehicles comply with safety/regulatory standards.
• Coordinate insurance coverage for vehicles and equipment, as needed.
• Maintain accurate documentation for inspections, repairs, and maintenance.
• Manage the company’s tool-tracking system and inventory records.
• Coordinate disposal of outdated or damaged equipment in alignment with policies.
• Generate regular reports on fleet performance, maintenance activities, and budget status.
• Analyze fleet data to identify trends and suggest improvements.
• Other duties as assigned.

Skills

Fleet management

Budgeting

Vendor management

Regulatory compliance

Inventory control

Data analysis

Communication

Project management

Driver qualifications

Education

Bachelor’s degree in Business Administration/Logistics/related field

Tools

Tenna

Microsoft Office Suite

Job description

SUMMARY: The Fleet and Tooling Manager is responsible for overseeing the maintenance, procurement, and overall management of the company’s fleet of vehicles, construction equipment and tools. This position ensures that all company assets are safe, compliant with industry standards, and operating efficiently while optimizing costs and managing budgets.

Essential Job Functions

• Fleet Management:
  • Oversee the operation, maintenance, and performance of all vehicles and equipment.
  • Implement preventive maintenance schedules to reduce downtime and increase efficiency.
  • Track and analyze fleet metrics, including fuel consumption, maintenance costs, and usage rates.
  • Coordinate delivery of equipment and materials as needed to support operational needs.
  • Perform minor repair work on vehicles and equipment as needed.
  • Recommend procedures and process improvements to increase efficiency and reliability.
• Equipment Procurement:
  • Assess project needs to determine equipment requirements and prioritize procurements.
  • Research and recommend equipment purchases or leases based on operational demands.
  • Obtain vehicle and equipment replacement costs and prepare specifications for new purchases.
  • Negotiate vendor contracts and supplier agreements for equipment purchases and services.
  • Manage vendor relationships and supplier agreements for equipment purchases and services.
• Budgeting and Cost Control:
  • Develop and oversee the fleet and equipment budget, ensuring resources are allocated efficiently.
  • Monitor fleet-related expenditures and implement cost-saving measures.
• Regulatory Compliance:
  • Ensure all drivers files are up today, vehicles and equipment adhere to safety and environmental regulations.
  • Educate drivers and enforce DOT compliance standards and company driving policies.
  • Maintain accurate documentation for inspections, repairs, and maintenance to meet compliance audit standards.
  • Coordinate or arrange insurance coverage for vehicles and equipment, as needed.
  • Conduct annual motor vehicle audits.
• Inventory Management:
  • Manage the company’s tool-tracking system.
  • Maintain accurate inventory records for all equipment and parts, ensuring their availability.
  • Coordinate the disposal of outdated or damaged equipment in alignment with company policies.
• Reporting and Analysis:
  • Generate regular reports on fleet performance, maintenance activities, and budget status.
  • Analyze fleet data to identify trends and recommend process improvements.
• Other duties as assigned.

Required Qualifications

• All employees must demonstrate the ability to promote and embody the Premise Core Values: Be Ready to Learn, Own the Result, Build Trust and Drive to Complete.
• Bachelor’s degree in Business Administration, Logistics, or a related field (preferred).
• Minimum 3 years of experience in fleet and equipment management, preferably in the construction industry.
• Strong understanding of vehicle and equipment maintenance practices.
• Proficient in fleet management software (Tenna preferred) and Microsoft Office Suite.
• Excellent organizational and communication skills.
• Ability to manage multiple projects and deadlines effectively.
• Valid driver’s license and clean driving record., CDL Class A driver’s license preferred.

Other Required Competencies

• Technical/Professional Knowledge & Skills - Possesses the relevant and required knowledge and skills to effectively perform on the job. Maintains relevant knowledge and skills as appropriate. Keeps up with current developments and trends in the areas of expertise.
• Cost Consciousness - Works within approved budget. Develops and implements cost saving measures. Contributes to profits and revenue. Conserves organizational resources. Completes projects on time and within budget.
• Managing Work and Priority Setting - Effectively manages one’s time and resources to ensure that work is completed efficiently. Can identify and concentrate efforts on the more important priorities. Can quickly sense what will help or hinder accomplishing a goal and creates focus. Can attend to a broader range of activities and gets more done in less time than others.
• Safety Awareness - Identifies and corrects conditions that affect employee safety and upholds safety standards. Monitors safety or security issues after taking corrective action to ensure continued compliance. Demonstrates the organization’s safety procedures and best practices and is a role model for the desired behaviors.
• Initiating Action and Results Oriented - Takes prompt action to accomplish objectives and achieve goals beyond what is required. Acts proactively to anticipate challenging issues and situations and prepare for solutions. Bottom line oriented and pushes self and other for results. Is consistently a top performer.

Physical Demands

While performing the duties of this job, the employee is regularly required to, stand, sit, walk, lift, squat, push, pull, climb stairs, ladders and possibly towers, hear, see, reach, grasp and use hands and fingers to operate a computer keyboard, telephone, power tools, and equipment. The employee must have the ability to occasionally lift more than 50 lbs.

Working Environment

While performing the essential functions of this job, the employee will work both inside in a warehouse environment and outside in a warehouse/supply yard. The employee may be occasionally exposed to extreme weather conditions, including heat and cold, and wet or humid. The employee will work around moving mechanical parts, vehicles and other equipment. The employee may also work in areas where the noise volume is loud and constant. The employee must have the ability to work overtime and to travel to remote job sites which may require occasional overnight stays.

Premise Inc. is an equal opportunity, affirmative action, veteran-friendly employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. The duties and responsibilities listed in this job description are not all-inclusive and other duties may be assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.