Fleet Manager

Pico Propane and Fuels; San Antonio (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive hourly wage

401(k) with 6% company match

Health and vision insurance

Company paid dental insurance

Company paid AD&D and life insurance

Paid time off with rollover hours

Referral bonus program

Job summary

Meritum Energy Holdings in San Antonio, TX is seeking a Fleet Manager to lead our fleet repair/maintenance programs, procurement, disposal, optimization, and fuel program management. You will analyze fleet data to guide strategic initiatives and support field operations, ensuring an available, reliable, and safe fleet.

Based in our support office, this role requires coordinating with operations, vendors, and drivers, and ensuring compliance with FMCSA/DOT regulations while driving cost

Qualifications

• Candidates should have 3–4 years of fleet management experience or an associate degree/high school diploma with relevant experience.
• Experience with fleet management and dispatch systems is required.
• Proficiency in MS Office and data analysis is essential.

Responsibilities

• Coordinate major repairs, fleet composition and right-sizing to fit location and need.
• Triage fleet requests and escalate to Director with context.
• Maintain logs of fleet issues and coordinate repairs with vendors and drivers.
• Ensure clear communication between plant staff and fleet department.

Skills

Multitasking

MS Office

Communication skills

Attention to detail

Problem solving

Education

Associate degree or high school diploma/GED with 3–4 years fleet management experience

Tools

Fleet management systems

Dispatch systems

Microsoft Office Suite

Job description

Benefits

We're committed to supporting our team members with benefits that match our values of safety, service and stability. Here's what you can expect:

• Competitive hourly wage
• 401(k) with 6% company match
• Health and vision insurance
• Company paid dental insurance
• Company paid AD&D and life insurance
• Paid time off with rollover hours

Why Join Us

Benefits

We're committed to supporting our team members with benefits that match our values of safety, service and stability. Here's what you can expect:

• Competitive hourly wage
• 401(k) with 6% company match
• Health and vision insurance
• Company paid dental insurance
• Company paid AD&D and life insurance
• Paid time off with rollover hours
• Referral bonus program

Job Summary

The Fleet Manager is responsible for the company's fleet repair and maintenance programs, procurement and disposal, fleet optimization, and fuel program management. This role analyzes fleet data to guide strategic initiatives and fleet requirement recommendations, and supports business development and field operations by ensuring an available, dependable, and safe fleet. The Fleet Manager coordinates compliance with organizational policies, government regulations, and manufacturer requirements, and uses data analysis to identify business efficiencies and support company growth initiatives. This position is based in our support office in San Antonio, Texas.

Duties/Responsibilities

Internal Coordination and Consultation

• Provide consultative support for Operations and Field leadership related to major repairs, fleet composition and right-sizing to ensure the appropriate vehicle type and quantity by location and operational need, and local vendor performance.
• Receive, triage, and document incoming fleet requests; prioritize by operational urgency and escalated to the Director with context and summary.
• Maintain an active log of open unit issues and pending actions; coordinate with shop staff, vendors, and drivers to move repairs and service events forward.
• Maintain a transparent and consistent communication pathway between plant employees and the fleet department to ensure their needs are met.

Field Investigation

• Gather and analyze field-reported unit issues; identify recurring patterns across units, operators, or locations and escalated with context.
• Assess risk and safety issues on fleet repairs to ensure safe and efficient outcomes.
• Identify and coordinate with vendors for mobile maintenance and repair unit needs in the field.

Internal Oversight, Tracking, and Reporting

• Maintain a holistic view of asset optimization at the fleet level, including utilization, allocation, and lifecycle performance across all units.
• Develop and provide recommendations on fleet utilization, lifecycle, and replacement spend based on cost data analysis.
• Coordinate and oversee asset disposal following Director-level disposition decisions.
• Monitor and track overall fleet PM compliance; provide regularly scheduled reporting to Operations leadership related to maintenance activity, costs, and regulatory compliance status and required actions.
• Maintain accountability for fleet compliance with FMCSA and DOT rules and regulations across all operating units.

Vendor Relations

• Manage vendor relationships at the operational level, including day-to-day coordination and performance tracking.
• Hold vendors accountable to contractual performance standards, including data reporting obligations, service level agreements, and response time expectations; elevate non-performance to the Director.
• Administer and execute Director-approved vendor agreements under preferred buying programs.

Financial Administration and Reporting

• Administer fuel cards, including issuance, exception reporting to field management, and reconciliation and verification of transactions.
• Track and report fleet, maintenance, and repair costs; provide data to support utilization and lifecycle analysis and Director-level decisions.
• Establish and maintain a workflow to settle all fleet invoicing with accounts payable on a daily/weekly basis.
• Approve and/or process purchase orders and invoices.
• Create and provide fleet reports to support the fleet management team.

Qualifications

Education and/or Experience

• An associate degree or high school diploma/GED and/or three to four years of relevant experience in fleet management.
• Experienced in Microsoft Office Suite, fleet management systems, and dispatch systems.

Skills/Abilities

• Ability to handle multiple demands at one time.
• Proficient in the current Microsoft Office Suite.
• Organized with strong communication skills.
• Attention to detail.
• Problem solver with a sense of urgency.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Available after normal hours for support, including weeknights and weekends, as needed considering internal and customer needs.
• Occasionally required to stand, walk, reach with hands and arms, stoop, kneel, and crouch.
• Regularly and safely lifts, carries, and handles supplies and equipment weighing at least 20-80 pounds.
• Must pass pre-employment screening and background check.

The absence of specific statements of duties does not exclude those tasks from the position if the work is similar, related, or a logical assignment of the position.

The above statements are intended to describe the general nature and level of work that is expected to be performed. They are not intended to be construed as an exhaustive listing of all responsibilities, duties and skills required. Also, whether particular duties or demands listed above or elsewhere are “essential” is a case‑by‑case determination, depending on the operational realities and staffing at the individual location. For questions about whether a particular function is essential in your particular role, please contact HR at [phone].

Meritum Energy Holdings is an equal opportunity employer to all qualified applicants regardless of age, color, national origin, citizenship status, physical or mental ability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status with regard to public assistance, status as a disabled veteran and/or veteran of the Vietnam War Era or any other characteristic protected by federal, state, or local law.