Fleet and Safety Manager

John Mini Distinctive Landscape; Congers (NY); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Pet insurance

Life insurance

Disability insurance

401(k) with match

Profit sharing

Paid holidays

PTO

Job summary

John Mini Distinctive Landscapes is seeking a Safety & Fleet Manager to lead our safety programs, oversee fleet operations, and ensure OSHA, DOT, FMCSA compliance across field and office teams.

This hands-on leadership role focuses on building a culture of safety, managing driver qualification, incident investigations, and regulatory reporting while collaborating with vendors and internal partners in a fast‑paced landscape services environment.

Qualifications

• Bachelor's degree in Occupational Safety, Risk Management, or a related field, or an equivalent combination of education and experience.
• 2-4 years of experience managing safety programs, fleet operations, or a combination of both.
• Working knowledge of OSHA, DOT, FMCSA, and applicable federal, state, and local regulations.
• Experience administering fleet management systems, driver qualification programs, and regulatory compliance initiatives.
• Strong investigative, analytical, and problem-solving skills.
• Excellent organizational skills with the ability to manage multiple priorities and maintain accurate records.
• Strong communication and relationship-building skills with employees, managers, vendors, and external partners.
• Proficiency with Microsoft Office and fleet, safety, or compliance management systems.
• OSHA 30 certification or other professional safety certification is preferred.

Responsibilities

• Lead and continuously improve the company's safety programs, policies, and training initiatives.
• Foster a culture of safety by partnering with leaders across the organization to identify risks and implement practical solutions.
• Manage the company's fleet program, including driver onboarding, vehicle assignments, compliance tracking, and fleet performance.
• Monitor driver qualifications, Motor Vehicle Records (MVRs), telematics, and DOT compliance requirements.
• Investigate workplace injuries, vehicle accidents, and safety incidents, identify root causes, and recommend corrective actions.
• Administer Workers' Compensation and automobile liability claims while coordinating return-to-work programs.
• Conduct job site safety inspections and ensure compliance with OSHA, DOT, FMCSA, and other applicable regulations.
• Oversee fleet maintenance, vehicle registrations, inspections, repairs, and lifecycle planning.
• Build strong relationships with vendors, repair facilities, and service providers to ensure efficient and cost-effective fleet operations.
• Prepare regulatory filings, compliance documentation, and executive reporting related to safety, fleet, and operational performance.
• Provide guidance and support during fleet emergencies and safety-related incidents as needed.

Skills

Leadership

Safety programs

Regulatory compliance

Investigation

Analytical skills

Documentation

Communication

Vendor management

Education

Bachelor's degree in Occupational Safety or related field

Tools

Fleet management systems

Microsoft Office

Job description

AtJohn Mini Distinctive Landscapes, we make places beautiful.

For over 50 years, we have been recognized as a leader in indoor and outdoor landscaping, holiday design, and plant care. We design, install, and maintain distinctive landscapes throughout the tri-state area, including New York, New Jersey, and Connecticut.

We’re looking for a Safety & Fleet Manager to join our team. This is a hands‑on leadership role responsible for driving our safety culture, overseeing our fleet operations, ensuring regulatory compliance, and helping protect our most valuable assets—our people.

If you’re passionate about workplace safety, enjoy solving complex challenges, and thrive in a fast‑paced environment where no two days are the same, we’d love to hear from you.

In this role, you will:

• Lead and continuously improve the company's safety programs, policies, and training initiatives.
• Foster a culture of safety by partnering with leaders across the organization to identify risks and implement practical solutions.
• Manage the company's fleet program, including driver onboarding, vehicle assignments, compliance tracking, and fleet performance.
• Monitor driver qualifications, Motor Vehicle Records (MVRs), telematics, and DOT compliance requirements.
• Investigate workplace injuries, vehicle accidents, and safety incidents, identify root causes, and recommend corrective actions.
• Administer Workers' Compensation and automobile liability claims while coordinating return-to-work programs.
• Conduct job site safety inspections and ensure compliance with OSHA, DOT, FMCSA, and other applicable regulations.
• Oversee fleet maintenance, vehicle registrations, inspections, repairs, and lifecycle planning.
• Build strong relationships with vendors, repair facilities, and service providers to ensure efficient and cost-effective fleet operations.
• Prepare regulatory filings, compliance documentation, and executive reporting related to safety, fleet, and operational performance.
• Provide guidance and support during fleet emergencies and safety-related incidents as needed.

Qualifications:

• Bachelor's degree in Occupational Safety, Risk Management, or a related field, or an equivalent combination of education and experience.
• 2-4 years of experience managing safety programs, fleet operations, or a combination of both.
• Working knowledge of OSHA, DOT, FMCSA, and applicable federal, state, and local regulations.
• Experience administering fleet management systems, driver qualification programs, and regulatory compliance initiatives.
• Strong investigative, analytical, and problem-solving skills.
• Excellent organizational skills with the ability to manage multiple priorities and maintain accurate records.
• Strong communication and relationship-building skills with employees, managers, vendors, and external partners.
• Proficiency with Microsoft Office and fleet, safety, or compliance management systems.
• OSHA 30 certification or other professional safety certification is preferred.

We are proud to offer a comprehensive benefits package, including:

• medical, dental, and vision insurance
• pet insurance
• life insurance
• short-term and long-term disability
• a 401(k) with company match
• profit sharing
• paid holidays
• and a generous paid time off program