Fleet and Operations Coordinator

Intrepid Travel; Golden (CO); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Flexible work arrangements

Work-from-home option

Annual trip for employee

Parental leave

Learning & development

Volunteer leave

Job summary

Intrepid Travel is seeking a Fleet and Operations Coordinator to support field-ready operations for Wildland Trekking and North America tours. Based in Golden, Colorado, this on-site role focuses on fleet systems, vehicle and driver compliance, permits, and field-readiness workflows.

You’ll work under the Fleet Manager, help with warehouse organization, maintenance, shuttle driving, guide check-ins, and other tasks to keep our trips safe and high-quality.

Qualifications

• 2+ years of travel industry experience preferred.
• Highly organized with the ability to manage changing priorities and deadlines.
• Strong communication skills with internal and external stakeholders.
• Proficiency in Word and Excel; interest in information management systems.
• Experience driving 15-passenger vans with trailers; basic vehicle maintenance knowledge.

Responsibilities

• Coordinate fleet systems, vehicle and driver compliance, and permits.
• Maintain field-readiness workflows and checklists for fleet assets and facilities.
• Provide hands-on operational support including warehouse organization and facility maintenance.
• Perform fleet errands, shuttle driving, and field evacuation support as needed.
• Assist guide check-ins and other projects to maintain standards across trip operations.

Skills

Travel industry experience

Highly organized

Excellent communication

Microsoft Word

Microsoft Excel

Driver experience with 15-passenger</

Tools

Microsoft Word

Microsoft Excel

Job description

As a Fleet and Operations Coordinator, you’ll play an important role behind the scenes, helping ensure our people, vehicles, gear, and facilities are ready to deliver safe, high-quality experiences in the field. In alignment with Intrepid’s mission and Purpose Beyond Profit ethos, you’ll support safe, compliant, and efficient Wildland Trekking and North America operations by coordinating fleet systems, vehicle and driver compliance, vehicle-related permits, and field-readiness workflows.

This role maintains the systems, checklists, and communication processes that help keep fleet assets, drivers, facilities, gear, and field operations prepared for trip delivery.

You’ll also provide hands-on operational support under the direction of the Fleet Manager. This may include warehouse organization, facility maintenance, fleet errands, shuttle driving, field evacuation support, guide check-ins, and other projects that help maintain consistent standards across our trip operations.

This is a permanent, onsite position based at our office in Golden, Colorado, with a salary of $25.00-$27.00 USD per hour, depending on experience, plus a great range of benefits and perks.

A passion for travel is a must-have! With it you’ll bring:

• 2+ years of experience working in the travel industry preferred.
• Highly organized and communicative, with the ability to manage changing priorities, competing deadlines, and ambiguous situations while working effectively with internal and external stakeholders.
• Demonstrated experience with Microsoft applications, particularly Word and Excel, with an interest in developing systems for information management, safety, and operational readiness.
• Demonstrated experience driving 15-passenger vans with trailers, along with a general understanding of gas-powered vehicle maintenance requirements.
• Ability to frequently lift, push, and pull up to 50 lbs, as well as bend, stoop, and squat throughout a full work shift. The role also requires fine manual dexterity to perform basic tasks.
• Meets company and DOT driving requirements and must successfully complete a background check. Proven ability to make well-informed decisions in both routine and emergency situations.

Please note

• We recognize that AI use in applications is becoming more common. We review applications carefully, so if you choose to use AI, please do so thoughtfully and include something personal - it really makes a difference.
• Due to the volume of applications we receive, we may not be able to provide individual feedback to every applicant.
• We also reserve the right to close this advert earlier if we receive a high volume of applications.

Our people reflect the diversity of our customers and the communities we visit:

Intrepid is made up of 71 nationalities in over 30 countries, and we recognize that diversity makes us a stronger business. We support a culture where people can be themselves and encourage applications from people of all backgrounds. Including First Nations People, LGBTQI+ people, those living with a disability, or from disadvantaged backgrounds, and all people from different ethnicities, races, and religions.

Rewarding and developing our people is important to us, some of our work perks include:

• Flexible work arrangements, work-from-home and the ability to 'work from anywhere' 4 weeks a year
• A free Intrepid trip every year, plus generous discounts for families, and close friends
• 5 extra days of leave a year for use on Intrepid trips
• A minimum of 10 weeks paid parental leave for all parents, and other additional leave provisions.
• Access to e-learning platforms, professional development and mentor programs
• 20 hours of volunteer leave every year to use on causes most important to you
• Employee Assistance Program, a 24/7 service that offers counselling for you and your family

We are Real. Together. Ambitious. Impactful.

These are our values and to us they're more than just words, they are the pillars of our success and every day it's our people and the work they do that bring them to life.

We aim to ensure diversity, equity, and inclusion stay part of our recruitment process. If you require any reasonable adjustment to participate in the recruitment process, please contact us at [e-mail] with your name, location, and what you require, we will then be in touch to support your application.