Fleet Administrator

Krise Transportation, Inc.; United States; On-site; USD 36,000 - 52,000; Full time

Job summary

Krise Transportation, Inc. seeks a Fleet Administrator to provide administrative and coordination support for the company’s vehicle fleet and assets.

You will maintain title, registration, license plates, ownership, and expiration records, process vehicle documentation, and support fleet acquisitions, relocations, recalls, leasing, and disposal activities. The role requires accuracy, responsive customer service, strong organization, and the ability to work with Safety, Maintenance, Operations,

Qualifications

• High school diploma or equivalent.
• Three years of work experience as an Administrative Manager.
• Valid driver’s license and an acceptable driving record.
• Must possess a current notary public commission or be willing to obtain one within 90 days of hire.
• Proficiency with Microsoft Excel, Outlook, Word, and electronic document-management systems.
• PennDOT title and registration experience is strongly preferred.

Responsibilities

• Update fleet records in the fleet-management system with current title, registration, and ownership information.
• Process vehicle titles, registrations, renewals, transfers, and corrections.
• Coordinate license plate issuance, transfers, and related record updates.
• Track expiration dates and maintain supporting documentation for timely renewals.
• Assist with fleet acquisitions, leasing, and disposal of vehicles and assets.
• Maintain records for vehicles sold, traded, or removed from service.
• Track and record recalls and compliance; work with cross-functional teams to resolve issues.

Skills

Customer service

Organization

Attention to detail

Cross-functional collaboration

Written and verbal communication

Education

High school diploma or equivalent

Tools

Microsoft Excel

Outlook

Word

Electronic document-management systems

Job description

The Fleet Administrator provides administrative and coordination support for the organizations vehicle fleet and related assets. This position maintains accurate title, registration, license plate, ownership, expiration, and lifecycle information; processes vehicle documentation; and supports fleet acquisitions, relocations, contract startups, location transitions, recalls, leasing, and disposal activities. The role works across Safety, Maintenance, Operations, and Fleet and requires accuracy, responsive customer service, strong organization, and dependable follow-through with limited direct supervision.

Fleet records and systems

• Update the companys fleet-management system with current title, registration, license plate, ownership, and expiration information.


• Review fleet records and supporting documents for completeness and accuracy, research discrepancies, and coordinate required corrections.

Titles, registrations, and license plates

• Process vehicle titles, registrations, renewals, transfers, replacements, and corrections in accordance with established requirements.


• Coordinate license plate issuance, transfers, replacements, returns, and related record updates.


• Track expiration dates and maintain accurate supporting documentation to help ensure renewals and other transactions are completed on time.

Vehicle acquisition, movement, and lifecycle support

• Support registration and documentation requirements associated with fleet acquisitions, contract startups, and location transitions.


• Track and communicate vehicle relocations according to the approved plan, confirm completion, and ensure applicable records are updated.


• Assist with the procurement, leasing, and disposal of vehicles and other assets.


• Maintain accurate records for vehicles sold, traded, transferred, retired, or removed from service.

Contract, recall, and compliance coordination

• Assist with ordering vehicle decals and identification materials when requested or required to meet contract requirements.


• Track and record applicable vehicle recalls and campaigns and ensure the maintenance-management system is updated for affected vehicles.


• Work with Safety, Maintenance, Operations, and Fleet personnel to resolve vehicle documentation or compliance issues.

Financial and departmental support

• Assist with invoice review, fee reconciliation, and coding of title and registration expenses.


• Provide administrative support to the Fleet & Facilities Manager, communicate progress or obstacles, and complete other assigned fleet and facilities tasks.

Knowledge, Skills, and Abilities

• Familiarity with vehicle title and registration processes and vehicle leasing programs.


• Effective written and verbal communication skills with a strong customer-service orientation.


• Ability to organize and prioritize work, maintain records, follow through, and complete assigned tasks with limited direct oversight.


• High degree of accuracy and attention to detail when processing documents and maintaining fleet data.


• Ability to work collaboratively with cross-functional teams, operating locations, vendors, and government agencies.

Minimum Qualifications

• High school diploma or equivalent.


• A minimum of three years of work experience as an Administrative Manager.


• Valid drivers license and an acceptable driving record.


• Must possess a current notary public commission (license) or be willing and able to obtain one within 90 days of hire.


• Proficiency with Microsoft Excel, Outlook, Word, and electronic document-management systems.


• Pennsylvania Department of Transportation (PennDOT) title and registration experience is strongly preferred.

Performance Expectations

Success is demonstrated through accurate fleet and financial records, timely title and registration transactions, dependable lifecycle tracking, responsive customer service, and consistent completion of assigned work.