Fleet Administrator

Cogent Analytics; Schwenksville (Montgomery County); On-site; USD 42,000 - 62,000; Full time

Job summary

Agostino Utilities is seeking a full‑time Fleet Administrator to support the Fleet Manager with vehicle assets, data entry, and administrative tasks. The role includes answering calls, reconciling fleet documents, and coordinating with other departments to resolve issues.

Strong computer skills (Word, Excel, Outlook) and clear written/verbal communication are essential. Experience with ERP systems is a plus, and knowledge of DOT regulations is helpful but not required.

Qualifications

• Strong computer skills with MS Word, Excel and Outlook.
• Excellent verbal and written communication skills.
• Knowledge of DOT regulations is helpful but not required.
• Good time management and ability to communicate with all levels of coworkers and customers.
• Ability to read technical documents, write routine reports, and present to groups.
• Ability to calculate figures and perform basic data analysis in Excel.

Responsibilities

• Assist the Fleet Manager with vehicle asset tasks and processes.
• Perform general administrative duties, data entry, filing, reception, and phones.
• Handle internal and customer calls.
• Reconcile fleet documents and records.
• Coordinate with inter-company departments on open issues.
• Maintain consistent, reliable attendance.

Skills

Communication skills

Time management

Reading & writing

Mathematical skills

Reasoning ability

Tools

Microsoft Word

Excel

Outlook

ERP systems

Job description

Our client Agostino Utilities is a premier utility company specializing in rapid response and storm chasing to utility companies and contractors in need of a quick reaction force to repair power outages when they need it most. With a commitment to excellence and innovation, we provide reliable and efficient solutions to help our clients restore power quickly and effectively during emergencies and adverse weather conditions while ensuring operational efficiency and financial sustainability. Our customers are our communities, and when they need us, we are there.

Our Client is seeking a full‑time Fleet Administrator. The primary responsibilities of the position consist of the below.

Responsibilities:

• Assist the Fleet Manager with tasks related to the vehicle assets and processes
• Assist with general administrative duties, data entry, filing, reception and phones as required
• Answering internal and customer calls
• Reconcile fleet documents and records
• Follow up with other inter-company departments on open issues
• Performs other duties as assigned
• Maintain consistent, regular, and reliable attendance including being ready for work at the designated start time

Qualifications:

• Must have strong computer skills and working knowledge of Microsoft Word, Excel, and Outlook. Previous ERP experience is a plus
• Possess excellent verbal and written communication skills
• Having knowledge in DOT regulations is helpful but not required
• Excellent time management skills and the ability to communicate with all levels of coworkers, as well as customers
• Language Skills - Intermediate: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization
• Mathematical Skills- Intermediate Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Excel and mathematical data and analysis involved
• Reasoning Ability - Intermediate: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables. Will be dealing with compliance issues.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.