Fleet Administrator

Ascendo Resources; Jacksonville (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

Ascendo Resources is seeking an Equipment Compliance Coordinator to ensure tractors and trailers meet federal, state, and local regulations. You will collaborate with contracted drivers and inspection facilities, review DOT documentation, and resolve compliance issues.

The role involves interpreting DOT inspections, maintaining maintenance reports, and handling drug/alcohol testing processes. Strong attention to detail and MS Office proficiency are essential.

Qualifications

• High school diploma or GED required.
• At least 1 year of office coordination/administrative support experience.

Responsibilities

• Provide resolution for tractor and trailer equipment issues and inspection facility questions through phone and email.
• Review, interpret, research, and update DOT inspections.
• Review and update tractor and trailer maintenance reports, federal periodic inspections, and purchase orders according to established procedures.
• Read and interpret safety rules, operating and maintenance instructions, and procedure manuals.
• Prepare routine reports and correspondence with accuracy and attention to detail.
• Communicate equipment compliance, DOT, and state/local requirements to contracted drivers.
• Assist with DOT-required drug and alcohol testing processes.
• Research available resources and determine appropriate resolutions to equipment compliance issues.

Skills

Problem-solving

Research skills

Attention to detail

MS Office

Multitasking

Communication skills

Explain regulations

Under pressure

Education

High school diploma or GED

Tools

IBM iSeries (AS/400)

Job description

We’re looking for an Equipment Compliance Coordinator to join our team and help ensure tractors and trailers remain compliant with federal, state, and local regulations. In this role, you’ll work directly with contracted drivers and inspection facilities, review and research DOT documentation, and help resolve equipment compliance issues.

Schedule: 4 days on / 4 days off | 5:00 AM – 5:00 PM

What You’ll Do

• Provide resolution for tractor and trailer equipment issues and inspection facility questions through phone and email
• Review, interpret, research, and update Department of Transportation (DOT) inspections
• Review and update tractor and trailer maintenance reports, federal periodic inspections, and purchase orders according to established procedures
• Read and interpret safety rules, operating and maintenance instructions, and procedure manuals
• Prepare routine reports and correspondence with accuracy and attention to detail
• Communicate equipment compliance, DOT, and state/local requirements to contracted drivers
• Assist with DOT-required drug and alcohol testing processes
• Research available resources and determine appropriate resolutions to equipment compliance issues

Minimum Qualifications

• High school diploma or GED
• At least 1 year of experience in office coordination, administrative support, internal customer service, or a combination of these areas

Preferred Qualifications

• 1+ year of transportation experience
• 1+ year of experience with DOT requirements, specifically Federal Motor Carrier Safety Administration (FMCSA) regulations
• Mechanical knowledge is a plus
• Familiarity with IBM iSeries (AS/400) is a plus

What We’re Looking For

• Strong problem-solving and research skills
• Excellent attention to detail and accuracy
• Proficiency with Microsoft Office, including Word, Excel, and Outlook
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong verbal and written communication skills
• Ability to clearly explain regulations, procedures, and technical information
• Ability to work effectively under pressure and make sound decisions