Compliance Coordinator

Elliot Services; Lexington (KY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Short-Term Disability Insurance

Long-Term Disability Insurance

Company Paid Life Insurance

401K with company match

Employee Stock Ownership Program

Paid Vacation

Job summary

Elliot Services in Lexington, Kentucky is seeking a Compliance Coordinator, Fleet to manage regulatory compliance across fleet operations. The ideal candidate will maintain accurate records, ensure adherence to DOT regulations, and support compliance audits and reporting processes.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Benefits include disability insurance, a 401K plan, and paid vacation.

Qualifications

• 2+ years of experience in fleet, compliance, or transportation-related role preferred.
• Familiarity with fleet or compliance systems preferred.
• Knowledge of FMCSA requirements preferred.

Responsibilities

• Maintain compliance with federal, state, and local regulations.
• Track driver licenses, medical certifications, and required qualifications.
• Support incident and accident tracking, documentation, and follow-up.
• Communicate compliance requirements across teams.

Skills

DOT regulations

Attention to detail

Organizational skills

Communication skills

Microsoft Office proficiency

Excel skills

Time management

Problem-solving skills

Education

High school diploma or equivalent

Bachelor’s degree in Business, Logistics, HR, or related field

Job description

Davis H. Elliot Company, Inc. is seeking a Compliance Coordinator, Fleet to support and maintain regulatory compliance across fleet operations. This role ensures adherence to DOT regulations, company policies, and safety standards while maintaining accurate records and supporting audit and reporting processes. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

Overview

The Compliance Coordinator, Fleet is responsible for supporting fleet compliance efforts by maintaining documentation, ensuring regulatory adherence, and partnering with internal teams to minimize risk and maintain operational efficiency. This role works closely with Fleet, Operations, and Safety to ensure compliance with federal, state, and company requirements while supporting audits, reporting, and continuous process improvement.

A Day in the Life

• Maintain compliance with federal, state, and local regulations, including DOT requirements
• Maintain fleet records including registrations, permits, inspections, and compliance documentation
• Maintain and monitor Driver Qualification Files (DQFs) to ensure required documentation is current
• Track driver licenses, medical certifications, and required qualifications
• Ensure all compliance data is accurate, organized, and easily accessible
• Maintain accurate records in Spectrum and support ERP data entry and cleanup for reporting
• Oversee the fuel card system (WEX), including issuing cards and monitoring activity
• Issue notices regarding equipment recalls and maintain proper documentationAssist with regulatory reporting requirements and audit preparation
• Support incident and accident tracking, documentation, and follow-up
• Monitor compliance trends, identify risks, and support process improvements
• Work cross-functionally with Fleet, Operations, and Safety teams
• Communicate compliance requirements and respond to internal inquiries
• Perform other duties as assigned

Qualifications & Skills

• Working knowledge of DOT regulations
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication skills in a professional setting
• Proficiency in Microsoft Office
• High school diploma or equivalent
• Bachelor’s degree in Business, Logistics, HR, or related field preferred
• 2+ years of experience in fleet, compliance, or transportation-related role preferred
• Intermediate Excel skills or willingness to learn
• Experience supporting audits or regulatory reviews preferred
• Familiarity with fleet or compliance systems preferred
• Knowledge of FMCSA requirements preferred
• Strong time management, communication, and problem-solving skills

Benefits & Culture

• Short-Term Disability and Long-Term Disability Insurance
• Company Paid Life Insurance with additional Voluntary Life Insurance
• 401K with company match
• Employee Stock Ownership Program
• Paid Vacation

Equal Opportunity Employer, including disabled and veterans.