Flash CLE Coordinator

State Bar of Texas; Austin (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

State Bar of Texas seeks an administrative professional to support Flash CLE marketing and order processing. You will handle customer inquiries, process orders, and coordinate with MCLE and video teams while maintaining inventory for on-site events.

The role requires strong communication, heavy use of Word/Excel, and the ability to lift up to 35 lbs. Occasional travel and overtime are expected.

Qualifications

• High school diploma required.
• Two years of related experience preferred.
• Must be able to type at least 50 words per minute.
• Must present a positive professional image to prospective customers.

Responsibilities

• Market and sell Flash CLE packages to clients across the state via telephone and print correspondence.
• Respond to inquiries about Flash CLE, TexasBarCLE, and bulk sales; inform Local Bar Associations of services.
• Take and process orders; coordinate with MCLE and video production departments.
• Maintain inventory of flash drives and supplies for on-site courses.
• Update order forms; process deposits and refunds; code payables for the department.
• Maintain electronic files of payables and reimbursements for staff access.
• Attend State Bar events to educate members about TexasBarCLE products.

Skills

Phone sales

Customer relations

Organizational skills

Word

Excel

Typing 50 wpm

Detail oriented

Education

High school diploma

2+ years related experience

Tools

Word

Excel

Job description

General Description

Assists Flash CLE team in marketing continuing legal education programs for in-house use by law firms, corporate legal departments, and local bars through passive and pro-active telephone contact. Processes orders for the Flash CLE Department, TexasBarCLE payables, and Flash CLE invoices.

Primary Functions

• Works with the Flash CLE team to market and sell Flash CLE packages to clients across the state to meet their educational needs primarily through telephone contacts and print correspondence. Expands and maintains current client database through responding to inquiries, preparing quotes, and following up on sales generated by general advertising and targeted sales efforts.
• Responds to routine inquiries about Flash CLE, TexasBarCLE, & bulk sales. Works with Local Bar Associations all over the State of Texas to inform them of all the services TexasBarCLE and Flash CLE have to offer.
• Takes and processes orders generated by marketing information and Flash CLE and TexasBarCLE clients. Coordinates with MCLE and video production departments.
• Responsible for keeping the inventory of flash drives for orders and supplies for use onsite at courses.
• Assists with filling customer orders and video inventory.
• Updates order forms.
• Processes Flash CLE deposits and refunds.
• Reviews and codes payables for the TexasBarCLE department, including invoices, speaker reimbursements, staff reimbursements, and staff travel advances, and forwards them to accounting department for payment.
• Maintains electronic files of all payables, employee reimbursements, and speaker reimbursements for direct access by staff.
• Attends State Bar events to educate members about TexasBarCLE products.
• Performs other responsibilities as required.

Position Requirements

High school education and two years of related experience required. Some accounting experience preferred. Must be high energy, self-motivated, enthusiastic, and positive, and able to develop and maintain customer relationships. Must be organized, detail oriented, and have the ability to assume responsibility, prioritize and perform a number of ongoing tasks under deadlines. Experience with Word and Excel. desirable. Must be able to type at least 50 words per minute. Must present a positive professional image to prospective customers. Must be able to lift at least 35 lbs. Occasional travel and overtime required.