Program Coordinator - TexasBarCLE

State Bar of Texas; Austin (TX); Hybrid; USD 50,000 - 65,000; Full time

Job summary

The State Bar of Texas is searching for a Coordinator to manage continuing legal education (CLE) programs. This role involves scheduling meetings, coordinating with volunteers, and ensuring all materials are prepared and distributed on schedule. Strong communication skills and the ability to work under pressure are essential. The position may require travel five to ten days per month.

A college degree is preferred, along with at least two years of office experience. Paralegal experience is a plus. Join a dedicated team at the State Bar of Texas!

Qualifications

• Minimum of two years office experience required.
• Paralegal experience desirable.
• Available for travel five to ten days per month.

Responsibilities

• Coordinate scheduling of course planning meetings.
• Manage audio/visual requests for events.
• Assemble content for promotional materials.
• Travel to program site for coordination.
• Supervise preparation of course articles.

Skills

Highly developed communication skills

Ability to work under pressure

Initiative and responsibility

Independent judgment

Education

College degree preferred

Job description

General Description

Responsible for coordinating, organizing, and supervising specific stages of preparations for continuing legal education (CLE) programs. Works with staff and professionals/volunteers to formulate the content, create promotional pieces, assemble written materials, and staff the program. The position is extremely deadline driven and requires minimal supervision.

Primary Functions

PRIMARY FUNCTIONS:

• Coordinates scheduling of course planning meetings, assists with selection of planning committee members, and assembles meeting materials; attends planning meetings and sends tentative program schedule to committee members; assists in recruitment of volunteer authors and speakers and finalizing details of program schedule; submits final program for MCLE accreditation.
• Conveys instructions for preparation of written materials and lectures to authors and speakers; advises speakers about travel/hotel accommodations and manages audio/visual requests; follows up with speakers to ensure they are meeting article deadlines.
• Assembles content for, and proofs, promotional pieces; for each assigned course, collects information for pricing worksheet and participates in a business/budget meeting conducted by business team.
• Travels to program site to help coordinate registration, room setup, food and beverage requirements, and program presentation.
• Oversees maintenance and updating of relevant program files including updating ACCESS database with program information, address changes, schedule changes, substitute speakers, etc.
• Coordinates with and monitors program coordinator assistants with respect to various program planning tasks.
• Supervises course article preparation for submission to outside printer and assists in determining number of books to be printed based on sales history and market demand.
• Handles inquiries and correspondence relating to post program activities including thank-you letters, requests and questions regarding reimbursements, MCLE inquiries, requests for speaker evaluations, etc.
• Perform other responsibilities as required.

Position Requirements

College degree preferred. A minimum of two years office experience required. Paralegal experience desirable. Must have individual initiative and ability to assume responsibility, exercise independent judgment, work under considerable pressure and accomplish necessary goals in a diplomatic fashion. Must have highly developed communication skills, oral and written. Must be able to meet the public in a pleasant and effective manner and maintain effective relationships with both professional and staff personnel. Must be available for travel five to ten days per month.