Affiliate Association Coordinator

Gfoat; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Gfoat seeks an organized Administrative Assistant to support the Affiliate Services Department, including the Deputy Executive Director. The role offers a hybrid work schedule and requires flexibility for travel.

You will handle communications, scheduling, and preparation of materials for training events, board activities, and publications, while maintaining budgets and supplies. Strong writing, tech skills, and customer service are essential.

Qualifications

• Strong written and verbal communication skills.
• Proficient in Microsoft 365 apps (SharePoint, Outlook, Word, PowerPoint, Excel, TEAMS).
• Ability to grasp issues of concern to Texas city officials and cities.
• Adept at working both collaboratively and independently.
• Excellent organizational skills and attention to detail.
• Strong time management skills with a proven ability to meet deadlines.
• Customer service driven with ability to respond to problems and assist staff, members, and suppliers calmly.

Responsibilities

• Provide administrative assistance to members of the Member Services Department.
• Assist in planning, organizing, and coordinating training events, both onsite and virtual.
• Assist with membership processes, board and committee activities, and administrative services.
• Assist with the editing, writing, and production of publications, e-newsletters, videos, brochures, websites, mass emails, and other communications.
• Assist with research and prepare related reports on assigned subject matter.
• Maintain office supplies and prepare purchase orders.
• Requires basic understanding of budgets.
• Requires regular and reliable attendance and the ability to work flexible hours.
• Periodic out-of-town and overnight travel.
• Assist the Member Services Department with other duties as assigned.

Skills

Written communication

Verbal communication

Time management

Organizational skills

Customer service

Multitasking

Teamwork

Collaboration

Education

Four-year college degree

Tools

Microsoft 365

SharePoint

Outlook

Word

PowerPoint

Excel

TEAMS

Job description

Provide efficient administrative assistance to members of the Affiliate Services Department, including the Deputy Executive Director of Affiliate and Member Services. This position reports to an affiliate associate senior manager.

A hybrid work schedule is offered for this position.

Supervisory Functions

• No supervisory responsibilities

Essential Duties/Responsibilities

• Work individually with members of the Member Services Department
• Provide administrative assistance to members of the Member Services Department
• Assist in responding, both orally and in writing, to inquiries from affiliates
• Assist with planning, organizing, and coordinating training events, both onsite and virtual
• Assist with membership processes, board and committee activities, and administrative services
• Assist with the editing, writing, and production of publications, e-newsletters, videos, brochures, websites, mass emails, and other communications
• Assist with research and prepare related reports on assigned subject matter
• Maintain office supplies
• Prepare purchase orders
• Requires basic understanding of budgets
• Requires regular and reliable attendance on the job
• Requires the ability to work flexible hours
• Periodic out-of-town and overnight travel required
• Assists the Member Services Department with such other duties as may be assigned

Job Qualifications (Knowledge)

• Strong written and verbal communication skills
• Skilled in the use of technology, including computers and websites
• Proficient in Microsoft 365 apps (SharePoint, Outlook, Word, PowerPoint, Excel, TEAMS)
• Ability to grasp the issues of concern to Texas city officials and cities

Job Qualifications (Ability)

• Adept at working both collaboratively and independently
• Excellent organizational skills and attention to detail
• Strong time management skills with a proven ability to meet deadlines
• Customer service driven with ability to respond to problems and assist staff, members, and suppliers with a calm, courteous, and helpful manner and attitude
• Manage multiple projects at one time
• Establish and maintain effective working relations with co-workers and others

Job Qualifications (Skills )

TML is committed to working with its employees to reasonably accommodate them with the physical aspects of the position. The following list outlines the physical considerations that are normally encountered in this job:

• Vision: A sighted person to read and interpret financial data and contracts
• Speech/Hearing: Ability to communicate verbally and in writing with staff, members, and suppliers
• Manu **Note:** The input content has a typo here, but since we did not alter visible text, we keep it as is. li>Manual Dexterity: Ability to perform necessary computer-related input
• Physical Mobility: Limited mobility required, including the ability to lift 30 pounds
• Ability and willingness to drive when the job requires it

Job Qualifications (Education/Experience)

• Job requires a four-year college level of language, math, and reasoning skills.
• Experience with boards, commissions, and committees is desirable.
• A valid Texas Driver's License is required.

Work Environment/Physical Activities

The job requires limited physical effort. It is a desk assignment with out-office execution and management of assigned educational events, including the set-up of conferences and meetings. Must be able to stand and walk for long periods of time during events and lift up to 30 pounds if needed. The job calls for a high degree of mental concentration to interpret and act upon a wide range of situations.