Fixed Ops Operations Coordinator — Propel Service Leadership

Hireology; Gainesville (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health, dental, vision

401k retirement

PTO

Employee discounts

Job summary

Parks Ford & Hyundai Gainesville is seeking an exceptionally organized Fixed Operations Administrative Assistant / Operations Coordinator to work directly with the Fixed Operations Director. This role is the organizational backbone of the department, coordinating calendars, meetings, deadlines, KPIs, and cross‑department communications to keep operations running smoothly.

You will prepare daily management packets, assemble KPI reports for Service, Parts, and BDC, and ensure follow‑ups and action

Qualifications

• Automotive dealership experience is preferred but not required.
• Experience supporting an executive or operations leader is desirable.
• Strong discretion and confidentiality with sensitive information.
• Excellent organizational and calendar-management skills.

Responsibilities

• Manage the Fixed Operations Director's calendar, meetings, deadlines, and priorities.
• Prepare KPI reports and management packets for multiple departments.
• Organize documents, schedules, and communications for efficient retrieval.
• Coordinate training, vendor meetings, and internal operations projects.
• Ensure follow-ups and action items are tracked and completed.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Calendars and Scheduling

KPI reporting

Data organization

Task tracking

Meeting preparation

Clear written communication

Follow-up and accountability systems

Job description

Parks Ford & Hyundai Gainesville is seeking an exceptionally organized Fixed Operations Administrative Assistant / Operations Coordinator to work directly with the Fixed Operations Director. This role is the organizational backbone of the department, coordinating calendars, meetings, deadlines, KPIs, and cross‑department communications to keep operations running smoothly.

You will prepare daily management packets, assemble KPI reports for Service, Parts, and BDC, and ensure follow‑ups and action