Fixed Ops Administrative & Operations Coordinator

Parks Motor Group of Gainesville; Gainesville (FL); Presencial; USD 40.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health, dental, vision and more

401k retirement

Paid Time Off (PTO)

Employee discounts

Descripción de la vacante

Parks Motor Group of Gainesville is seeking an exceptionally organized Fixed Operations Administrative Assistant / Operations Coordinator to support the Fixed Operations Director. This role focuses on removing administrative friction so the Director can lead service, parts, and technicians more effectively.

The candidate will handle calendars, meetings, KPI updates, and management reports, coordinating across departments and preparing daily operation packets with accuracy and discretion.

Formación

• Automotive dealership experience preferred but not required.
• Experience supporting an executive or senior operations leader is highly desirable.
• Strong organizational and KPI reporting skills.

Responsabilidades

• Manage the Fixed Operations Director's daily calendar, meetings, appointments, deadlines, and priorities.
• Build a structured daily agenda for the Director.
• Prepare and print the Director's daily management packet before the start of the business day.
• Prepare KPI reports and spreadsheets for Service, Parts, BDC, Mobile Service, Warranty, Internal, and other Fixed Operations departments.
• Gather information from department managers and organize it into concise management reports.
• Track commitments made during meetings and ensure appropriate follow-up occurs.
• Maintain a running list of outstanding projects, assignments, deadlines, and unresolved issues.
• Prepare materials for daily morning huddles and management meetings.
• Keep recurring meetings scheduled and coordinate with managers to ensure necessary information and materials are prepared.
• Take notes during key meetings and distribute clear action items afterward.
• Track responsibility and completion dates for action items.
• Follow up with department managers regarding outstanding or overdue assignments.
• Maintain departmental scorecards and performance dashboards.
• Update Excel spreadsheets and management reports.
• Identify missing information or unusual KPI movement and bring it to the Director's attention.
• Organize documents, reports, emails, schedules, and departmental information for efficient retrieval.
• Assist with communication between the Fixed Operations Director and Service, Parts, BDC, Accounting, Sales, and senior leadership.
• Help coordinate training, employee meetings, vendor meetings, and operational projects.
• Maintain confidentiality regarding employee, financial, operational, and company information.

Conocimientos

Microsoft Word

Microsoft Excel

Microsoft Outlook

Calendars & Scheduling

KPI reporting

Data organization

Meeting preparation

Written communication

Follow-up systems

Descripción del empleo

Parks Motor Group of Gainesville is seeking an exceptionally organized Fixed Operations Administrative Assistant / Operations Coordinator to support the Fixed Operations Director. This role focuses on removing administrative friction so the Director can lead service, parts, and technicians more effectively.

The candidate will handle calendars, meetings, KPI updates, and management reports, coordinating across departments and preparing daily operation packets with accuracy and discretion.