Fixed Operations Executive Assistant & Ops Coordinator

Parksofgainesville; Gainesville (FL); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health, dental, vision and more

401k retirement

Paid Time Off (PTO)

Employee discounts

Job summary

Parks Motor Group of Gainesville is seeking an exceptionally organized Fixed Operations Administrative Assistant / Operations Coordinator to support the Fixed Operations Director. This role goes beyond traditional admin work, acting as the backbone for the department through structured agendas, KPI updates, and proactive follow-up.

The successful candidate will manage calendars, prepare daily management packets, and coordinate reporting across Service, Parts, BDC, Warranty, and related teams,

Qualifications

• Strong organizational skills and attention to detail are essential.
• Experience supporting an executive or department director is highly desirable.
• Automotive dealership experience preferred but not required.

Responsibilities

• Manage the Fixed Operations Director's daily calendar, meetings, deadlines, and priorities.
• Prepare and print the Director's daily management packet before start of business.
• Produce KPI reports and spreadsheets for Service, Parts, BDC, and other departments.
• Maintain dashboards and scorecards; track commitments and overdue items.
• Coordinate training, vendor meetings, and operational projects; ensure confidentiality.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Calendars & Scheduling

KPI reporting

Data organization

Task tracking

Meeting preparation

Written communication

Follow-up & accountability

Job description

Parks Motor Group of Gainesville is seeking an exceptionally organized Fixed Operations Administrative Assistant / Operations Coordinator to support the Fixed Operations Director. This role goes beyond traditional admin work, acting as the backbone for the department through structured agendas, KPI updates, and proactive follow-up.

The successful candidate will manage calendars, prepare daily management packets, and coordinate reporting across Service, Parts, BDC, Warranty, and related teams,