Fixed Assets Analyst Senior

Virginia Department Of Motor Vehicles; Richmond (VA); On-site; USD 78,000 - 89,000; Full time

Job summary

The Virginia Department of Motor Vehicles (DMV) seeks a Fixed Assets Analyst Sr. to manage DMV’s fixed assets, ensure GASB/compliance, and maintain accurate records within FAACS, LAS, Cardinal Financial, and AMS.

This role tracks, reconciles, and reports on equipment, property, and CIP including SBITAs; it collaborates across offices to support audits and financial integrity, modernization, and reporting efficiency. Located in Richmond, this position emphasizes system integrity and data accuracy.

Qualifications

• Knowledge of GAAP and GASB standards as they apply to fixed assets, leases, and SBITAs.
• Experience maintaining fixed asset and lease records and related reconciliations.
• Ability to prepare reconciliations, reports, and supporting documentation for audits.
• Familiarity with policies and internal controls for fixed assets and leases.
• Experience maintaining asset data accuracy in financial or asset management systems.
• Ability to resolve discrepancies and support data-driven decision making.

Responsibilities

• Manage AMS and reconcile with FAACS for asset data integrity.
• Coordinate annual inventory counts for fixed assets and related items.
• Oversee inventory of titles, tags, plates, decals, and credential paper to ensure accuracy.
• Prepare year-end schedules and support audits and system security controls.
• Support process improvements and modernization efforts of asset management systems.

Skills

GAAP

GASB

Fixed assets

Data analysis

Auditing support

Cross-functional

Tools

FAACS

LAS Plus

Cardinal Financials

eVA

Oracle EBS

Job description

Title: Fixed Assets Analyst Sr. -Position 00105

Hiring Range: $77,805 - $89,475

Pay Band: 5

Agency: Department of Motor Vehicles

Recruitment Type: State Employee Only - E

Job Duties

The Virginia Department of Motor Vehicles (DMV) is seeking a Fixed Assets Analyst Sr. The Fixed Assets Analyst Sr. provides subject-matter expertise in managing DMV’s fixed assets, ensuring compliance with state and federal standards, and maintaining accurate records within the state’s Fixed Asset Accounting and Control System (FAACS), Lease Accounting System (LAS), Cardinal Financial, and DMV’s Asset Management System (AMS). This role is responsible for tracking, reconciling, and reporting on major and minor equipment, real property, and construction-in-progress (CIP), including subscription-based IT arrangements (SBITAs) in accordance with GASB standards.

Key responsibilities include managing AMS and reconciling it with FAACS, coordinating annual inventory counts for fixed assets (Controlled and Capital), and overseeing inventory for titles, tags, plates, decals, and credential paper to ensure compliance and reporting accuracy. The Analyst also prepares year-end schedules, supports audits, and administers system access and security controls in AMS. The Analyst ensures the accuracy and completeness of asset data to support DMV’s financial integrity, audit readiness, and operational efficiency.

The position collaborates with Controller’s Office teams, Budget, Facilities, Procurement, IT, and other stakeholders to maintain data integrity, streamline accounting processes, and ensure compliance with state and federal standards. It provides guidance, resolves discrepancies, maintains audit-ready documentation, and supports process improvements and system enhancements. This role also drives DMV’s financial modernization by advancing automation, system integration, and reporting efficiency.

The Virginia Department of Motor Vehicles (DMV), headquartered in Richmond, Virginia, serves approximately 6.2 million licensed drivers and ID card holders with over 8.4 million registered vehicles. In addition, DMV serves a wide array of businesses, including dealers, fuels tax customers, rental companies, driving schools, other state agencies, local governments, and non-profit organizations. DMV operates upon five fundamental core values: Trustworthiness, Respect, Accountability, Integrity, and Teamwork (TRAIT). We don’t just talk about our core values, we live them!

Minimum Qualifications

• Considerable knowledge of governmental accounting principles and standards, including GAAP, GASB requirements, and the Commonwealth Accounting Policies and Procedures (CAPP) Manual, as applicable to fixed assets, leases, and SBITAs
• Experience maintaining complex fixed assets and lease records, reflected through past responsibilities and systems used
• Documented experience analyzing fixed assets and lease data, resolving discrepancies, and preparing reconciliations, reports, and supporting documentation
• Experience with application of accounting standards, CAPP Manual requirements for fixed assets and leases, related policies, and internal control procedures
• Experience maintaining accurate records in financial or asset management systems to analyze data and support financial reporting
• Documented experience researching complex accounting issues, using sound judgment, and recommending effective solutions
• Verifiable skills in serving as a technical resource, working well with financial and nonfinancial stakeholders, and managing multiple priorities within deadlines

Additional Considerations

• Documented experience using key systems such as FAACS, LAS Plus, Cardinal Financials, eVA, or Oracle EBS
• Moderate to advanced Microsoft Excel skills, including working with pivot tables, formulas, and data analysis tools
• Verifiable skill in performing data analytics, developing reports or dashboards, and contributing to process improvement or modernization efforts
• Experience preparing year-end financial attachment and supplemental reports, ensuring accuracy and completeness

Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form. DMV participates in E-Verify.

All applicants for employment must consent to a driver history and criminal background check. A fingerprint-based criminal history check will be required on selected applicant(s).

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disability Act. Contact 804-367-9728 for assistance.

Minorities, individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TT

Contact Information

Name: DMV Employment

Phone: [phone]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer