Fixed Asset Specialist

Nimble; Indianapolis, Northern (IN, KY); Hybrid; USD 28,000 - 42,000; Full time

Job summary

Indianapolis Public Schools is seeking a dedicated inventory professional to manage IPS equipment inventories within the Fixed Asset Department. You will support asset tracking, audits, and the purchasing of scanning hardware and software, while maintaining accurate records and facilitating federal audit reports.

The role emphasizes compliance with state and federal guidelines, collaboration across the Facilities Warehouse team, and ongoing process improvements to ensure reliable asset control

Qualifications

• Performs inventory practices in compliance with State & Federal audit guidelines.
• Supports the Fixed Asset Department in managing, coordinating, and auditing IPS equipment inventories.
• Assists with purchases of scanning hardware and software.
• Maintains the computerized inventory and record keeping system.
• Initiates and completes reports pertaining to equipment inventories for Federal audits.
• Ensures tagging and data entry compliance with IPS Fixed Asset Guidelines and EDGAR.
• Remains current in professional matters.
• Other duties as assigned.

Responsibilities

• Serves as specialist within the Fixed Asset Department for full support and responsibility for managing, coordinating, and auditing IPS equipment inventories.
• Assist with purchases of new scanning hardware and software.
• Assist in maintaining the computerized inventory and record keeping system.
• Initiate, coordinate, and complete all reports pertaining to equipment inventories for Federal audits.
• Evaluate records against disposition and retention schedules (District Obsolescence Plan).
• Be available to assist with any special projects that relates to equipment inventory management.
• Demonstrate continuous effort to improve equipment inventory management operations, streamline work process and work cooperatively to reach quality customer service levels.
• Assist with the district’s Federal Auction.
• Clean and monitor inventory recycling and/or storage areas.
• Control fixed assets movement in in compliance with IPS Fixed Asset Guidelines and Federal guidelines EDGAR 74.34 and 80.32
• Research and resolve inventory against purchase orders and ensure proper tagging and data entry into computerized inventory record timekeeping system.
• Abides by Board of School Commissioners policies, IPS rules, Federal and State law.
• Remains current in professional matters.
• Other duties as assigned.

Skills

Inventory management

Audits

Asset tagging

Fixed assets

Recordkeeping

Federal audits

Job description

WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS!

At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you’ll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students’ lives.

In return, no matter your role here, we expect a commitment to excellence and accountability. You’ll be held to high standards. Resilience and passion are key—you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential.

Together, we are Proving What’s Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential.

A Career in IPS Offers…

Purpose and Impact:

• Essential Contributions: In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you’re maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment.
• Belonging and Community: IPS is a place where every employee is valued. You’ll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families.

Professional and Personal Growth:

• Training and Development Opportunities: IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher.
• Skill Enhancement: Whether you’re new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement.

Comprehensive Compensation and Benefits:

• Fair Compensation: IPS ensures competitive wages and regularly reviews pay structures to maintain equity.
• Extensive Benefits Package: Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs.

Work-Life Balance and Well-being:

• Generous Leave Policies: IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance.
• Wellness Programs: IPS prioritizes staff well‑being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling.

What We Expect:

• Professionalism and Reliability: Every role at IPS is vital to the district’s success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families.
• Collaboration and Communication: IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture.
• Flexibility and Problem‑Solving: As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever‑changing needs of students and schools.

JOIN US!

Indianapolis Public Schools is more than a workplace; it’s a community where purpose, impact, and belonging come together to help Prove What’s Possible – in your career and in your school. If you’re ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you.

SUMMARY OF OPPORTUNITY:

Performs all manner inventory practices in compliance with State & Federal audit guidelines.

Department: Facilities Warehouse

Reports To: Warehouse Manager

WHAT YOU’LL DO:

• Serves as specialist within the Fixed Asset Department for full support and responsibilityfor managing, coordinating, and auditing IPS equipment inventories.
• Assist with purchases of new scanning hardware and software.
• Assist in maintaining the computerized inventory and record keeping system.
• Initiate, coordinate, and complete all reports pertaining to equipment inventories for Federal audits.
• Evaluate records against disposition and retention schedules (District Obsolescence Plan).
• Be available to assist with any special projects that relates to equipment inventory management.
• Demonstrate continuous effort to improve equipment inventory management operations, streamline work process and work cooperatively to reach quality customer service levels.
• Assist with the district’s Federal Auction.
• Clean and monitor inventory recycling and/or storage areas.
• Control fixed assets movement in in compliance with IPS Fixed Asset Guidelines and Federal guidelines EDGAR 74.34 and 80.32
• Research and resolve inventory against purchase orders and ensure proper tagging and data entry into computerized inventory record timekeeping system.
• Abides by Board of School Commissioners policies, IPS rules, Federal and State law.
• Remains current in professional matters.
• Other duties as assigned.

DISCLAIMER:

The above job description is designed to denote the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job.

FLSA CLASSIFICATION:

Exempt

ELIGIBILITY FOR REMOTE WORK:

Not eligible

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to find, handle, or feel. The employee frequently is required to talk or hear.The employee is required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.The employee must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds.Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.

EEOC STATEMENT:

Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.

DISCLAIMER:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.